Submitted By: Christina Guy
presenter
Presentation By: John King
end
Department: Facilities Management
STAFF RECOMMENDATION (Motion Ready):
title
Approve two 33-month contracts with Purpose Driven Cleaning Solutions, LLC, to provide janitorial services at City Hall and Citizens’ Service Center, as well as various Water Resource Department facilities for aggregate expenditure amounts of $102,300 and $63,063, respectively
end
OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
Bid released to Diverse Small Business Enterprise (DSBE) program vendors: 7/21/2022
body
BACKGROUND:
Janitorial services are necessary to maintain the cleanliness and hygiene of City-owned buildings and facilities. On July 31, 2022, Millennium Floor Care relinquished cleaning services for City Hall, Citizens’ Service Center, Water Treatment Plant, Water Resources Equipment Maintenance Division, Water Reclamation Facility #2, and Water Reclamation Facility #3 under citywide janitorial contract FAC/220112 approved by City Council on April 19, 2022. New contracts are needed to maintain cleaning services for these locations for the 33 months remaining under the original three-year contract term.
FINDINGS AND CONCLUSIONS:
On July 21, 2022, the City issued Request for Quotations (RFQ) No. FAC/220689 as a DSBE Program set aside solicitation for the provision of janitorial services for City Hall and Citizens Service Center. A total of two DSBE-certified firms responded to the solicitation and Purpose Driven Cleaning Solutions, LLC, was found to be the lowest responsive and responsible bidder.
On July 21, 2022, the City issued Request for Quotations (RFQ) No. FAC/220690 as a DSBE Program set aside solicitation for the provision of janitorial services for the Water Treatment Plant, Water Resources Equipment Maintenance Division, Water Reclamation Facility #2, and Water Reclamatnion Facility #3. A total of three DSBE-certified firms responded to the solicitation and Purpose Driven Cleaning Solutions, LLC, was found to be the lowest responsive and responsible bidder.
FISCAL IMPACT:
Funding for these contracts is appropriated and encumbered in the Facilities account 001-026-321-519-51-34010 (Other Services). $102,300 for Contract No. FAC/220689 and $63,063 for Contract No. FAC/220690 will be expensed over the 33-month term.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
These Agreements will be reviewed and approved for form and legality by the City Attorney, Robert W. Batsel, Jr.
ALTERNATIVE:
Approve, Deny, Amend