Submitted By: Paul Constable
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Presentation By: Sean Lanier
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Department: Engineering
FORMAL TITLE:
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Two-year renewal of the cooperative purchasing agreement with Pavement Technology, Inc., for pavement rejuvenation services with an expenditure not to exceed $1,000,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
After a competitive solicitation process, the City of Gainesville awarded Contract No. pwda-230027-dh (the “Gainesville Agreement”) to Pavement Technology, Inc. (“Pavement Technology”) for the provision of pavement management services for an initial term of four months, commencing May 8, 2023 and ending September 30, 2023. The Gainesville Agreement offered two additional two-year renewal periods upon mutual agreement of the parties. The Gainesville Agreement was extended for the first available renewal term on August 8, 2023.
On September 19, 2024, the Capital Improvement Projects (CIP) Division of the City’s Engineering Department was granted a procurement exception to piggyback the Gainesville Agreement for ongoing street rejuvenation projects. Rejuvenation is a pavement preservation technique aimed at extending the lifespan of paved roads, thereby maintaining infrastructure quality and reducing long-term maintenance costs. City Council formally approved the piggyback agreement on December 3, 2024.
FINDINGS AND CONCLUSIONS:
On August 29, 2025, the City of Gainesville extended its agreement with Pavement Technology for the second available renewal term through September 30, 2027. Pavement Technology has agreed to continue to extend pricing and services to the City of Ocala under the same terms and conditions as the Gainesville Agreement.
The Engineering Department has identified a total of 141 roads that would benefit from the application of reclamite, a pavement preservation treatment, to rejuvenate the roads and extend the lifespan of the asphalt infrastructure. Extending this agreement will facilitate the continued application of pavement rejuvenation treatments across eligible City roads.
Throughout the first term of the agreement, Pavement Technology has demonstrated satisfactory performance and has delivered high-quality work. Based on their performance and the identified need, staff recommends approval of the second two-year renewal option of the contract.
FISCAL IMPACT:
Funding is available for Fiscal Year 2025-26 in the following account 120-020-255-541-54-46010 in the amount of $521,921. Additional funds will be appropriated in the upcoming fiscal year as needed.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Amendment will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
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• Deny