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Type:
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Agenda Item
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Status:
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Agenda Ready
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On agenda:
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10/21/2025
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Final action:
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Title:
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Utilization of multiple cooperative purchase agreements for the purchase of 106 vehicles and equipment for various City departments in the amount of $11,366,554
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Attachments:
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1. FOR COUNCIL - Sourcewell 091521__National Auto Fleet Contract Extension, 2. FOR COUNCIL - Sourcewell 032824 - National Auto Fleet Contract, 3. FOR COUNCIL - Sourcewell 113021 - Rev Group Contract, 4. FOR COUNCIL - FSA25-VEF19.0_-_Contract_Terms__Conditions, 5. FOR COUNCIL - FSA25-VEH23.0-Contract-Terms-and-Conditions-10012025, 6. FOR COUNCIL - FL AG & LAWN EQUIP 25101900-21-STC - Amendment 2 - Deere & Company, 7. FOR COUNCIL - FSA23-EQU21 - Contract Extension Amendment, 8. FOR COUNCIL - BuyBoard - 757-24, 9. FOR COUNCIL - Sourcewell 011723 - John Deere Contract, 10. FOR COUNCIL - Sourcewell 060122 - BOMAG Contract, 11. FOR COUNCIL - Sourcewell 101221 - Vactor Contract, 12. FOR COUNCIL - GSA Schedule# 47QSMS24D0068, 13. FOR COUNCIL - Sourcewell 092222 - Cummins Contract, 14. FOR COUNCIL - Sourcewell 040924 - Altec Contract, 15. FOR COUNCIL - CoT - Ringpower Agreement No. 5073, 16. FOR COUNCIL - Sourcewell 110421 - Altec Contract, 17. PR# 1 UPDATED NJPA_OCALA CITY OF_61858_Quote_1, 18. PR# 2 NJPA_OCALA CITY OF_61861_Quote_2, 19. PR# 3 OPD UDEST 7 UNITS, 20. PR# 4 NJPA_OCALA CITY OF_61866_Quote_2 (002), 21. PR# 18 CityOcala544PLoaderQuotePublicWorks2025 (002), 22. PR# 5 TYPHOON PUMPER, 23. PR# 6 OFR updated proposal, 24. PR# 8 NJPA_OCALA CITY OF_61964_Quote_6, 25. PR# 9 NJPA_OCALA CITY OF_62106_Quote_1, 26. PR# 24 QTE0013788 - Transline Quote, 27. PR# 10 City of Ocala 2025 quote, 28. PR# 25 City of Ocala BT65 Sourcewell 9-13-24, 29. PR# 26 FLXX Quote, 30. PR# 14 City of Ocala Z950M 3.5.25, 31. PR# 15 FSA - City of Ocala SC48TX_, 32. PR# 27 CityOcala35PQuoteStacey2025, 33. PR# 28 ALUMINUM DUMPdoc00709320251007083428, 34. PR# 16 CityOcalaRS72RotaryCutterQuote, 35. PR# 17 City Of Ocala Deck Over Tilt Deck Trailer Quote, 36. PR# 29 NJPA_OCALA CITY OF_62100_Quote_3, 37. PR# 30 NJPA_OCALA CITY OF_62099_Quote_1, 38. PR# 31 City of Ocala 70SR10 03062025, 39. PR# 19 City of Ocala CD150S-CS FSA Sale Quote 156004238 (1), 40. PR# 23 City of Ocala LM61470 03062025, 41. PR# 32 SO_SalesOrder2_ab9275e6-27df-4c11-a50b-7fd02633557e, 42. PR# 33 City of Ocala FL1272S Flail_2.28.25, 43. PR# 34 REPLACES 34-074 City of Ocala Fleet & Facilities Management - 450kW, 600Gal - Q-373511 (1), 44. PR# 46 NJPA_OCALA CITY OF_62128_Quote_3, 45. PR# 34 REPLACES 34-091 City of Ocala Fleet & Facilities Management - 450kW, 850Gal - Q-373945(1), 46. PR# 34 REPLACES 34-117 City of Ocala Fleet Facilities Management - 150kW, 47. PR# 36 FSA_O_City of Ocala_250313-030_S925TX, 48. PR# 38 NJPA_OCALA CITY OF_62056_Quote_7, 49. PR# 41 City of Ocala 5060E Tractor 3.5.25, 50. PR# 42 NJPA_OCALA CITY OF_62054_Quote_3, 51. PR# 52 City of Ocala HPX615E_2.3.25, 52. PR# 44 & 61 Ocala 031025 Q-29904 PC648s BE RQ630, 53. PR# 45 RING POWER BROOKS BROTHERS TRAILERS, 54. PR# 47 City of Ocala - Sourcewell quote AC45E-127S (002), 55. PR# 48 AT48M Sourcewell (002), 56. PR# 49 Sourcewell 110421-ALT Quote DH50, 57. PR# 50 UPDATED to GMC 2500 NJPA_OCALA, CITY OF_63405_Quote_2, 58. PR# 51 12619_CITY OF OCALA FL_DDHXA-100 TRAILER MOUNTED UNDERGROUND PULLER_SOURCEWELL_PASS THRU, 59. PR# 54 NJPA_OCALA CITY OF_62340_Quote_1, 60. PR# 55 NJPA_OCALA CITY OF_62065_Quote_1, 61. PR# 56 NJPA_OCALA CITY OF_62064_Quote_1, 62. PR# 57 UPDATED GMC 2500 DBL CAB remove 4x4 per dept NJPA_OCALA CITY OF_63639_Quote_1, 63. PR# 58 City of Ocala 8FGU20 QU_013073046-10-8-2025, 64. PR# 59 NJPA_OCALA CITY OF_61990_Quote_1, 65. PR# 60 FSA_O_City of Ocala_250313-040_ATX530, 66. PR# 61 & 44 Ocala 031025 Q-29904 PC648s BE RQ630, 67. PR# 62 City of Ocala XUV845M_2.3.25 (002), 68. PR# 63 Q-328019-20250313-1327- Ocala Fire Station #5- 45KW NG
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Submitted By: Christina Guy
presenter
Presentation By: John King
end
Department: Fleet
FORMAL TITLE:
title
Utilization of multiple cooperative purchase agreements for the purchase of 106 vehicles and equipment for various City departments in the amount of $11,366,554
end
OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
As presented in the Fiscal Year 2025-26 budget process, Fleet Management requests the purchase of new and replacement vehicles and equipment to accomplish operational tasks for city departments. The recommended purchases are listed below:
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PR # |
Description |
Department |
Amount |
Contract |
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1 |
Full-Size Marked SUV (Qty 32) |
OPD |
2,026,656 |
SOURCEWELL 091521-NAF & 032824-NAF |
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2 |
Full-Size Unmarked SUV (Qty 12) |
OPD |
676,944 |
SOURCEWELL 091521-NAF & 032824-NAF |
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3 |
Mid-Size Unmarked SUV-UDEST (Qty 7) |
OPD |
358,250 |
SOURCEWELL 091521-NAF & 032824-NAF |
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4 |
Mid-Size Marked SUV - CSS |
OPD |
35,366 |
SOURCEWELL 091521-NAF & 032824-NAF |
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5 |
Engine |
Fire |
990,530 |
SOURCEWELL 113021-RVG-4 |
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6 |
F550 Rescue (Qty 2) |
Fire |
773,701 |
FSA25-VEF19.0 |
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8 |
Full-Size marked SUV |
Fire |
77,077 |
SOURCEWELL 091521-NAF & 032824-NAF |
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9 |
F450 w/12' Flatbed |
Fire |
88,731 |
SOURCEWELL 091521-NAF & 032824-NAF |
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10 |
Front Loader (Qty 3) |
PW/Sani |
1,102,605 |
FSA25-VEH23 |
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14 |
JD Zero Turn Mower (Qty 2) |
PW/Streets |
25,502 |
FL AG & LAWN EQUP 25101900-21-STC |
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15 |
Stump Grinder |
PW/Streets |
75,175 |
FSA23-EQU21.0 |
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16 |
Rotary Mower |
PW/Streets |
17,770 |
SOURCEWELL 011723-JDC |
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17 |
Tilt Trailer |
PW/Streets |
14,298 |
FSA23-EQU21.0 |
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18 |
Loader w/Attachments |
PW/SW |
298,841 |
SOURCEWELL 011723-JDC |
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19 |
Godwin Pump (Qty 3) |
PW/SW |
195,861 |
FSA23-EQU21.0 |
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23 |
Utility Trailer |
PW/Traffic |
5,725 |
FSA23-EQU21.0 |
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24 |
Thermoplastic Handliner |
PW/Traffic |
25,149 |
BUYBOARD 757-24 |
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25 |
BOMAG Tamper (Qty 3) |
WR/CL |
10,956 |
SOURCEWELL 060122-BAI |
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26 |
Vactor |
WR/CL |
440,681 |
SOURCEWELL 101221-VAC |
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27 |
Ditch Witch |
WR/CL |
59,815 |
SOURCEWELL 011723-JDC |
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28 |
Dump Truck |
WR/WRF 2 |
230,421 |
FSA25-VEH23 |
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29 |
3500 Crew Cab w/Light Bar |
WR/WL |
55,406 |
SOURCEWELL 091521-NAF & 032824-NAF |
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30 |
Mid-Size SUV |
WR/WL |
33,675 |
SOURCEWELL 091521-NAF & 032824-NAF |
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31 |
Dump Trailer |
WR/WL |
7,955 |
FSA23-EQU21.0 |
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32 |
Speed Trailer |
Engineering |
10,287 |
GSA 47QSMS24D0068 |
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33 |
Flail Mower |
WR/WL |
9,512 |
FL AG & LAWN EQUP 25101900-21-STC |
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34 |
Generator (Qty 3) |
WR/CM |
266,576 |
SOURCEWELL 092222-CMM |
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36 |
Mini Skid Steer w/Attachments |
Rec & Parks |
51,607 |
FSA23-EQU21.0 |
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38 |
F250 Crew Cab w/Utility Body |
Rec & Parks |
74,473 |
SOURCEWELL 091521-NAF & 032824-NAF |
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41 |
Tractor |
Rec & Parks |
28,038 |
FL AG & LAWN EQUP 25101900-21-STC |
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42 |
F550 w/Dump Body |
Rec & Parks |
85,071 |
SOURCEWELL 091521-NAF & 032824-NAF |
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44 |
Bullseye Aerifier |
Golf |
25,400 |
FL AG & LAWN EQUP 25101900-21-STC |
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45 |
Pole Trailer (Qty 2) |
Elec/TD |
57,048 |
City of Tallahassee RFP-130-20-KM |
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46 |
3500 Dbl Cab Dually Flatbed |
Elec/TD |
90,374 |
SOURCEWELL 091521-NAF & 032824-NAF |
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47 |
40 Ton Crane |
Elec/TD |
626,997 |
SOURCEWELL 040924-ALT |
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48 |
48' Bucket Truck (Qty 2) |
Elec/TD |
566,802 |
SOURCEWELL 110421-ALT |
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49 |
Digger Derrick (Qty 2) |
Elec/TD |
855,336 |
SOURCEWELL 110421-ALT |
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50 |
2500 Dbl Cab Pickup |
Elec/TD |
59,581 |
SOURCEWELL 091521-NAF & 032824-NAF |
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51 |
Underground Puller |
Elec/TD |
285,393 |
SOURCEWELL 050625-PBL |
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52 |
ATV |
Elec/TD |
16,001 |
FL AG & LAWN EQUP 25101900-21-STC |
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54 |
Full-Size Cargo Van (Qty 2) |
OFN |
222,186 |
SOURCEWELL 091521-NAF & 032824-NAF |
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55 |
Mid-Size SUV |
OFN |
35,915 |
SOURCEWELL 091521-NAF & 032824-NAF |
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56 |
2500 Dbl Cab Pickup |
OFN |
54,799 |
SOURCEWELL 091521-NAF & 032824-NAF |
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57 |
2500 Dbl Cab Pickup |
Growth |
51,632 |
SOURCEWELL 091521-NAF & 032824-NAF |
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58 |
Forklift |
Electric |
42,296 |
FSA23-EQU21.0 |
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59 |
Unmarked SUV |
Fire |
60,387 |
SOURCEWELL 091521-NAF & 032824-NAF |
|
60 |
Stand-On Mini Loader w/Attachments |
Rec & Parks |
59,751 |
FSA23-EQU21.0 |
|
61 |
TORO 648 Aerifier |
Golf |
38,123 |
FL AG & LAWN EQUP 25101900-21-STC |
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62 |
JD XUV |
OPD |
22,819 |
FL AG & LAWN EQUP 25101900-21-STC |
|
63 |
Generator |
Fire |
43,060 |
SOURCEWELL 092222-CMM |
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|
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Total |
11,366,554 |
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FINDINGS AND CONCLUSIONS:
The vehicles and equipment recommended for replacement have exceeded their useful life. These purchases will reduce vehicle and equipment downtime, thereby increasing efficiency in City departments.
As a political subdivision of the state of Florida, the City of Ocala qualifies as an eligible user of the cooperative purchasing agreements that will be utilized to procure these vehicles.
Cooperative purchasing programs are comprised of member cities, counties, and other public agencies nationwide who aggregate their members’ purchasing power to achieve greater volume discounts. The underlying solicitations for the foregoing cooperative purchasing agreements has been evaluated and determined by the City’s Procurement Department to be cost-effective and to afford best value.
Staff recommends approval to use multiple cooperative purchase agreements to purchase vehicles and equipment for Fiscal Year 2025-26, in the amount of $11,366,554.
FISCAL IMPACT:
Funding for these purchases was included in the Fiscal Year 2025-26 Fleet Capital Improvement Plan. Funding is available in the respective departments’ machinery and equipment accounts.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
The Agreements will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny
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