Submitted By: Paul Constable
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Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve award of contract to C.W. Roberts Contracting, Inc. for the State Road 40 traffic signalization project at SW/NW 46th Avenue in the amount of $1,897,490, plus 10 percent contingency, for a total expenditure not to exceed $2,087,239
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
Bid released to the public: 1/30/2025; Newspaper ad published 1/31/25
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BACKGROUND:
The State Road 40 signalization project at SW/NW 46th Avenue consists of constructing a new traffic signal, a directional bore for water main connection, and sidewalk construction. Signalization improvements will include constructing concrete strain poles, traffic signals, ITS and smart signal technology, pedestrian signals and detectors, pavement markings, signage, and street lighting.
Once completed, this project will connect the southwest and northwest portions of the 44th Avenue Extension projects through State Road 40.
FINDINGS AND CONCLUSIONS:
On January 30, 2025, the City of Ocala (City) issued Invitation to Bid (ITB) No.: CIP/250303 for construction services for the State Road 40 signalization project at SW/NW 46th Avenue. On March 19, 2025, one bid was received from CW Roberts Contracting, Inc. (CWR) on a unit price basis.
CWR was the lone responsive bidder to the ITB. The bid duration was extended for two weeks to allow for additional responsive bidders; however, none were received. CWR submitted a total bid of $1,897,490 utilizing an alternate bid item.
Staff requests a 10 percent contingency of $189,749 to allow the City Engineer to issue change orders to cover unforeseen conditions and other conflicts that may arise during construction. With the contingency, the total project budget is not to exceed $2,087,239.
CWR has previously completed construction projects for the City, and their performance has been very satisfactory. Staff recommends awarding the contract to CWR for the construction of the signalization project at State Road 40 and SW/NW 46th Avenue.
FISCAL IMPACT:
Funding for this project is budgeted in the following accounts:
120-020-386-541-69-65010 - $1,500,000
091-020-386-541-69-65010 - $587,239
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny