Submitted By: Matt Leibfried
Department: Growth Management
FORMAL TITLE:
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Information item regarding the Cooperative Purchasing Agreement for the Provision of Building Inspection and Plan Review Services with M.T. Causley, LLC
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala’s Building Services Division continues to face challenges in recruiting multi-licensed inspectors and plan reviewers. The certification process for newly hired inspectors and plan reviewers is time-consuming. These factors may affect the Division’s ability to maintain inspection capacity, plan-review turnaround times, and overall service levels.
FINDINGS AND CONCLUSIONS:
The City of Dunnellon originally entered into an Agreement with MT Causley, LLC on October 12, 2020, pursuant to Proposal No. 2020-01 for Building Inspection Services for Residential and Commercial Properties. The Agreement was renewed for an additional two-year term commencing November 2, 2022, and ending November 1, 2024, and has since been amended by the First Amendment dated October 24, 2022, the Second Amendment dated January 23, 2023, the Third Amendment dated January 10, 2024, and the Fourth Amendment dated February 12, 2025.
The City of Ocala is currently piggybacking this contract. To maintain alignment with the governing agreement and ensure continuity of inspection services, the City’s agreement must be amended to incorporate the same renewal terms and subsequent amendments approved by the City of Dunnellon.
Growth Management sought a procurement exception piggybacking off the Dunnellon contract on an expedited emergency basis. Pursuant to Procurement Policy PRO-070, emergency purchases may be authorized where: (1) there is an unforeseen or unanticipated urgent and immediate need; and (2) compelling the utilization of standard procurement procedures would hinder the protection of public policy, result in the disruption of essential City Operations, and/or result in the City suffering a sufficient loss.
The Procurement and Contracting Officer approved the exception request after receiving written authorization for the purchase from the City Manager’s Office. This Informational Item advising City Council of the procurement has been calendared in compliance with Procurement Policy PRO-070.
FISCAL IMPACT:
The funding for the contract is not to exceed $100,000 and is available for this purchase, and is encumbered in account 115-016-061-524-52-34010 - Other Services.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The terms and conditions in the City’s Purchase Order will govern this purchase.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny