Submitted By: Amy Johnson
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Presentation By: Clint Welborn
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Department: Fire and Emergency Services
STAFF RECOMMENDATION (Motion Ready):
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Approve additional expenditures under the Piggyback Contract for Lake County Agreement 22-730H for the purchase of firefighter bunker gear from Municipal Equipment Co., LLC, in the amount of $105,924
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The purchase of firefighting bunker gear is an annual operating expense for Ocala Fire Rescue (“OFR”). OFR employees regularly clean and inspect each piece of bunker gear to prolong the useful life of the equipment. The gear, however, endures normal wear and tear and must be replaced prior to the ten-year maximum life span according to National Fire Protection Association (“NFPA”) standards.
FINDINGS AND CONCLUSIONS:
On July 26, 2022, Lake County, Florida, entered into a Contract for Fire Equipment, Supplies and Services, Contract No. 22-730H (the “Lake County Agreement”), with Municipal Equipment Company, LLC (“MECO”), for the provision of supplying fire equipment, supplies, and services. The Lake County Agreement offered an initial term of one year with two (2) optional one-year renewal terms.
Procurement approved the “piggyback” of the Lake County Agreement after it was determined that the agreement offered a 35% discount and best pricing for the type of bunker gear utilized by OFR. The City’s Piggyback Agreement, Contract No. ORF/220712, was approved on September 11, 2022, in the amount of $45,000 for a one-year term effective August 1, 2022 through July 31, 2023. On August 1, 2023, City Council approved the First Amendment to the Piggyback Agreement, thereby extending the contract term through July 31, 2025, and approving additional expenditures in the amount of $90,000.
OFR anticipates that an additional $105,924 in annual replacement bunker gear expenditures through the end of the second renewal period.
FISCAL IMPACT:
Funds are budgeted and available in Fire Rescue account 001-019-019-522-52-52060.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A- The City’s standard Purchase Order terms and conditions will be utilized for the procurement of this bunker gear.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny