Submitted By: Danielle Phillips
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Presentation By: Darren Park
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Department: Public Works
FORMAL TITLE:
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Re-award of the contract for grounds maintenance services for the City’s northeast quadrant to Extreme Enterprises of Marion County, Inc., in the amount of $124,632
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Public Works Streets division is requesting approval of a contract with Extreme Enterprises of Marion County, Inc., for mowing of City-maintained rights-of-way, medians, parcels, and other designated areas in the northeast quadrant of the City. Mowing is based on a set number of monthly cuts per calendar year. Scheduled mowing maintains an acceptable appearance and extends the lifespan of our road network.
On January 27, 2026, the City of Ocala issued Invitation to Bid (ITB) No.: PWD/260377 for the provision of two years of mowing services in the northeast quadrant of the City. Eight bids (based on a full 24 months of work) were received with the following results:
On April 21, 2026, the City Council approved the award of Contract No.: PWD/260377 to Sulter Precision Cuts, LLC. On May 29, 2026, Sulter Precision Cuts, LLC notified the City of Ocala of its desire to terminate the Agreement due to difficulty adhering to the timelines set forth in the Agreement and related expenses. The contract was terminated effective June 2, 2026.
FINDINGS AND CONCLUSIONS:
City staff contacted the next lowest responsible bidder, Extreme Enterprises of Marion County, Inc., who agreed to assume the balance of the contract term starting July 1, 2026, through February 29, 2028, with an option for two one-year renewals. There are nine cuts remaining this fiscal year at $3,560.89 per cut, 22 cuts in Fiscal Year 2026-27, and four cuts in Fiscal Year 2027-28. Staff requests the re-award of Contract No.: PWD/260377 to Extreme Enterprises of Marion County, Inc.
FISCAL IMPACT:
Funding for this contract has been budgeted in account 158-023-430-538-53-34010 for Fiscal Year 2025-26 in the amount of $32,048; $78,340 will be budgeted in account 158-023-430-538-53-34010 for Fiscal Year 2026-27; and $14,244 will be budgeted in account 158-023-430-538-53-34010 for Fiscal Year 2027-28.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny