Submitted By: Matthew Grow
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Presentation By: Matthew Grow
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Department: Aviation
STAFF RECOMMENDATION (Motion Ready):
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Approve a task work order with McFarland Johnson, Inc. to provide design services for the T-Hangar Taxilane Rehabilitation project in the amount of $85,506
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable, Quality of Place
PROOF OF PUBLICATION:
NA
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BACKGROUND:
This task work order provides for the design of pavement rehabilitation within the Airport’s T-hangar campus, which comprises eight buildings housing 101 based aircraft. These facilities generate monthly rental revenue through individual hangar leases, making them a vital component of the Airport’s operations and financial sustainability.
The pavement in this area is among the oldest on the airfield, with several sections exhibiting significant deterioration due to prolonged exposure to environmental conditions and sustained use. In many places, the asphalt is unraveling, creating loose material that poses a foreign object debris hazard. This condition presents a safety risk to aircraft, tenants, and airport operations personnel, while also increasing maintenance burdens and potential liability.
Timely rehabilitation will restore pavement integrity, enhance operational safety, reduce long-term maintenance costs, and improve the overall experience for tenants.
The Florida Department of Transportation (FDOT) has committed to funding 80 percent of the total project cost, covering both design and construction phases. After the approval of McFarland Johnson’s design services fee of $85,506 approximately $798,030 will remain in the project budget for construction activities.
FINDINGS AND CONCLUSIONS:
On February 17, 2022, the City issued a request for proposals (RFP) No. AIR/220118, for continuing general aviation engineering services. Of the eight firms that responded, McFarland Johnson, Inc., and Infrastructure Consulting & Engineering, PLLC, were the highest-ranked and were awarded three-year contracts.
McFarland Johnson, Inc., with its extensive experience in airport engineering and planning, has been selected to provide design services for this project. The scope of work includes:
• Task 1: Data Collection and Coordination
• Task 2: 60 Percent Design Phase
• Task 3: 90 Percent Design Phase
• Task 4: Permit Services
• Task 5: 100 Percent (Bid Set) Design
• Task 6: Procurement Services
The scope and associated fee of $85,506 submitted by McFarland Johnson, Inc., have been reviewed and approved by the City Engineer.
Funding for design-phase services is provided through an FDOT grant, with the Airport providing the required local match. The City Council approved the project funding at its meeting on May 6, 2025. Funds were appropriated on budget resolution 2025-151 at the same meeting.
The Airport Advisory Board has expressed its support for the project.
Construction bid opening is anticipated for fall 2025.
Airport staff will coordinate closely with T-hangar tenants to minimize disruptions during design and construction activities.
FISCAL IMPACT:
The scope and fee of $85,506 are funded through a recently approved FDOT grant, leaving approximately $798,030 for construction.
FDOT Grant: $706,829 341-050-721-542-54-31010
City Match: $176,707 451-027-721-542-54-31010
Total Project: $883,536
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny