Submitted By: Christopher Ramos
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Presentation By: Christopher Ramos
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Department: Information Technology
FORMAL TITLE:
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Purchase of citywide information technology equipment in the estimated amount of $492,200
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
As presented in the Fiscal Year 2025-26 Information Technology (IT) Capital Improvement Plan, the IT Department requests approval to proceed with the purchases outlined in the attached equipment list.
FINDINGS AND CONCLUSIONS:
These purchases will enhance the overall efficiency and security of the IT infrastructure, enabling departmental staff to work efficiently both remotely and in the office, citywide.
The request to purchase various laptop models, desktop models, tablets, and monitors will replace devices that are over five years old and cannot be upgraded to Windows 11. Replacing them will provide staff with a single device to use in the office and remotely, resulting in cost savings for the City. Proactively replacing devices will deliver reliability and added security, enabling us to continue improving operational excellence.
As a political subdivision of the state of Florida, the City of Ocala qualifies as an eligible user of Florida Department of Management Services Alternate Contract Source Agreement 43210000-23-NASPO-ACS for Computer Equipment, Peripherals (Contract Term Expiration: July 30, 2026). Cooperative purchasing programs are comprised of member cities, counties, and other public agencies nationwide who aggregate their members’ purchasing power to achieve greater volume discounts. The underlying solicitation has been evaluated and determined by the City’s Procurement Department to be cost-effective and to afford best value.
Staff recommends approval of the use of the State of Florida ACS Agreement 43210000-23-NASPO-ACS for the purchase of the equipment identified above for Fiscal Year 2025-26.
FISCAL IMPACT:
Funding for these purchases was approved as part of the Fiscal Year 2025-26 Information Technology Capital Improvement Plan, and $492,200 is budgeted in the respective departments’ expenditure accounts.
• IT computer device purchases in the estimated amount of $360,300 will be tracked under Munis Contract No.: ITS/250859.
• OPD IT computer device purchases in the estimated amount of $131,900 will be tracked under Munis Contract No.: ITS/250994.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A - The City’s standard purchase order terms and conditions will govern this purchase.
ALTERNATIVE:
• Approve with Changes
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• Deny