Submitted By: Cindy Krepps
presenter
Presentation By: Tammi Haslam
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Department: Budget
STAFF RECOMMENDATION (Motion Ready):
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Adopt Budget Resolution 2024-139 amending the Fiscal Year 2023-24 budget to provide a supplemental appropriation to reconcile cash balance forward accounts and for the continuation of projects not completed in Fiscal Year 2022-23 in the amount of $1,582,940
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
At the end of Fiscal Year 2022-23, the City had outstanding purchase orders for goods and services for which vendor invoices had not yet been received. Under existing accounting procedures, these purchase orders were carried forward into the current fiscal year.
Departments requested re-appropriation of unencumbered funds for specific projects in various stages of completion at the end of Fiscal Year 2022-23, including capital improvement projects.
Budgeted Fiscal Year 2023-24 cash balance forward accounts must be reconciled to ending Fiscal Year 2022-23 balances with the closing of the prior fiscal year.
FINDINGS AND CONCLUSIONS:
At the end of Fiscal Year 2022-23, departments were in various stages of completion for planned capital improvements and approved contractual relationships. A line-by-line detail is attached as an exhibit. The carry forward of funds will allow for the continuation of these projects.
FISCAL IMPACT:
$1,582,940 is available and requested for re-appropriation from Fiscal Year 2022-23 to Fiscal Year 2023-24 to complete projects that were budgeted in the prior fiscal year; to support new areas that have evolved since the budget was adopted; and to reconcile cash balance forward accounts for all funds.
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
N/A
ALTERNATIVE:
None.
BUDGET RESOLUTION 2024-139
A Resolution amending the Fiscal Year 2023-24 budget to provide a supplemental appropriation to reconcile cash balance forward accounts and for the continuation of projects not completed in Fiscal Year 2022-23 in the amount of $1,582,940
WHEREAS, on September 30, 2023, outstanding purchase orders for goods and services for which vendor invoices had not been received could not be expensed, necessitating a carryover of previously approved and adopted appropriations to the current budget; and
WHEREAS, requests to re-appropriate funds to cover specific projects originally budgeted, but not encumbered in Fiscal Year 2022-23, into the current budget have been reviewed by city management; and
WHEREAS, budgeted cash balance forward accounts must be reconciled to actual Fiscal Year 2022-23 ending balances; and
WHEREAS, funds are available to support this supplemental appropriation; and
WHEREAS, the attached exhibit describes the requested amendments in detail.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2023-24 budget be amended providing for this supplemental appropriation, as summarized herein.
FISCAL YEAR 2023-24 SUPPLEMENTAL APPROPRIATION SUMMARY
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|
FY2023-2024 |
|
FY2023-2024 |
|
Budget Recap |
Current |
Supplemental |
Amended |
|
All Funds |
Budget |
Appropriation |
Budget |
|
GENERAL FUND |
186,313,720 |
365,654 |
186,679,374 |
|
WATER & SEWER CONSTRUCTION FUND |
24,628,672 |
37,689 |
24,666,361 |
|
AIRPORT GRANTS FUND |
3,724,213 |
157,951 |
3,882,164 |
|
OCALA INTERNATIONAL AIRPORT |
4,458,958 |
429,193 |
4,888,151 |
|
SUNTRAN |
10,286,370 |
9,743 |
10,296,113 |
|
SWR SYST DEV CHGS CAPITAL TRUST |
14,822,010 |
189,690 |
15,011,700 |
|
GENERAL LIABILITY CLAIMS FUND |
4,128,892 |
536,025 |
4,664,917 |
|
EMP CONS WRKER’S COMP TRUST |
11,212,441 |
(143,005) |
11,069,436 |
|
TOTALS |
259,575,276 |
1,582,940 |
261,158,216 |
This resolution adopted this ______ day of ______________________, 2024.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Barry Mansfield
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager