Submitted By: Payal Pandya
presenter
Presentation By: Sean Lanier
end
Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
title
Approve additional expenditures and associated task work orders under the City's continuing professional engineering services agreement with Black & Veatch Corporation increasing the aggregate threshold from $500,000 to $1,000,000
end
OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
On September 20, 2022, City Council approved a five-year Continuing Professional Engineering Services Agreement (Contract No. ENG/220321) with Black & Veatch Corporation (Black & Veatch) with an initial expenditure threshold of $300,000. The initial contract term expires on September 30, 2025.
All work, allocated staff hours, and appropriate staff classifications are assigned by individual Task Work Orders negotiated and approved between the City and Black & Veatch, subject to the terms and conditions of the Continuing Professional Engineering Services Agreement. Negotiated task work orders are signed by the head of the utilizing department, the Procurement & Contracting Officer, and the appropriate executive leader (City Manager or City Council). Task Work Orders exceeding $50,000 are calendared for City Council approval.
On September 17, 2024, City Council approved $200,000 in additional expenditures under Contract No. ENG/220321. To date, expenditures under ENG/220321 for negotiated and properly approved Task Work Orders have totaled $260,598.32.
FINDINGS AND CONCLUSIONS:
In 2015, The Department of Homeland Security, Federal Emergency Management Agency (FEMA), and Federal Insurance and Mitigation Administration (FIMA) issued the City of Ocala a Class 3 in the National Flood Insurance Program (NFIP) Community Rating System (CRS). The City of Ocala is due for the triennial verification of the CRS Class in August.
The City of Ocala has two stormwater detention ponds along East Silver Springs Blvd, constructed as part of the Silver Springs River Pollution Reduction Project. The City would like to expand these ponds to expand stormwater storage capacity.
The Engineering Department anticipates that an additional $500,000 will be required to cover current and future Task Work Orders under ENG/220321 through the expiration of the initial contract term.
Task Work Order No. 7 is for Black & Veatch to provide professional engineering services to assist the City in re-verification and to increase the score to achieve Class 2 in the CRS for a lump sum cost of $165,725. A Class 2 rating will increase the discount on flood insurance from 35% to 40%.
Task Work Order No. 9 is for Black & Veatch to provide engineering services and analyze two ponds on Silver Springs Blvd. to explore options for increasing storage capacity. The project has a lump sum cost of $146,682.
Staff recommends approval.
FISCAL IMPACT:
An accompanying budget resolution is provided on this same agenda to increase funding by $500,000 in account string 158-020-430-538-53-31010. Expenses will continue to be tracked under Munis Contract No. 220321.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
The underlying Agreement was reviewed and approved for form and legality by former City Attorney, Robert W. Batsel, Jr.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny