Submitted By: Payal Pandya
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Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve Task Work Order No. 10 with Black & Veatch Corporation for Professional Engineering Services to prepare the City’s revised Federal Emergency Management Agency Floodplain Zone AE model, letter of map revisions package, and corresponding request for additional information responses in the amount of $186,243
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place.
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala (City) has completed several floodplain revisions within its Zone A and Zone AE floodplains, which were developed from different Flood Insurance Studies (FIS). In the past, the City has had multiple challenges with the Federal Emergency Management Agency (FEMA) accepting modifications to the AE floodplain, causing confusion and delays in acceptance of the letter of map revisions (LOMRs). Now that several watershed models overlaying the City’s AE floodplains have been completed, a programmatic update to the AE flood plains acceptable to FEMA can be finalized. Once completed, future map revisions, utilizing the most current information, will make LOMR approval faster and more efficient.
FINDINGS AND CONCLUSIONS:
On September 20, 2022, City Council approved a five-year Continuing Professional Engineering Services Agreement (Contract No. ENG/220321) with Black & Veatch Corporation (Black & Veatch) with an initial expenditure threshold of $300,000. The initial contract term expires on September 30, 2025.
All work, allocated staff hours, and appropriate staff classifications are assigned by individual Task Work Orders negotiated and approved between the City and Black & Veatch, subject to the terms and conditions of the Continuing Professional Engineering Services Agreement. Negotiated task work orders are signed by the head of the utilizing department, the Procurement & Contracting Officer, and the appropriate executive leader (City Manager or City Council). Task Work Orders exceeding $50,000 are calendared for City Council approval.
The City has requested Task Work Order (TWO) No. 10 from Black & Veatch to provide engineering services to prepare the revised AE model, LOMR package, and corresponding request for additional information (RAI) responses to get FEMA approval and acceptance of the revised AE model. Staff recommends approval of TWO No. 10.
FISCAL IMPACT:
Funding for this agreement is available in account string 158-020-430-538-53-31010 in the amount of $186,243.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement has been reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
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• Deny