Submitted By: Holly Lang, Fiscal Manager
presenter
Presentation By: Matt Leibfried
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Department: Growth Management
STAFF RECOMMENDATION (Motion Ready):
title
Adopt Budget Resolution 2025-105 amending the Fiscal Year 2024-25 budget to transfer building-related expenses and revenues from the General Fund to the newly created Building Fund totaling $4,836,433
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Fiscally Sustainable
PROOF OF PUBLICATION:
N/A
body
BACKGROUND: Florida Statute Section 553.80 states that a local government must use recognized management, accounting, and oversight practices to ensure that building expenses and revenue generated from fees are maintained, allocated, and used solely to enforce the Florida Building Code.
FINDINGS AND CONCLUSIONS: Building expenses and revenues have resided in the City’s General Fund. Establishing a new fund (115) will segregate the building-related expenses and revenues from other funding for better tracking.
FISCAL IMPACT: All Building Fund expenses will be moved to account string 115-016-061-524*; revenue to various revenue account strings beginning with 115; and reserves to account string 115-099-999-524-81-99999.
PROCUREMENT REVIEW: N/A
LEGAL REVIEW: N/A
ALTERNATIVE:
• Adopt with changes
• Table
• Deny
BUDGET RESOLUTION 2025-105
A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 BUDGET TO TRANSFER BUILDING-RELATED EXPENSES AND REVENUES FROM THE GENERAL FUND TO THE NEWLY CREATED BUILDING FUND TOTALING $4,836,433
WHEREAS, Florida Statute Section 553.80 states that a local government must use recognized management, accounting, and oversight practices to ensure that building expenses and revenue generated from fees are maintained, allocated, and used solely for the purpose of enforcing the Florida Building Code; and
WHEREAS, building-related expenses and revenues have resided in the City’s General Fund; and
WHEREAS, establishing a new fund will segregate building-related expenses and revenues for better tracking; and
WHEREAS, all building-related expenses and revenues will be transferred to the newly created fund.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2024-25 budget be amended as outlined below.
SOURCE:
001-099-999-513-81-99170 Reserve for Building Fund ($1,812,434)
115-381-000-000-19-38101 Transfer In- General Fund $1,949,683
001-016-061-524-52-12020 GRM Bldg. - Salaries ($1,786,758)
001-016-061-524-52-13010 GRM Bldg. - Part-time Salaries ($ 46,308)
001-016-061-524-52-14010 GRM Bldg. - Overtime ($ 12,000)
001-016-061-524-52-15040 GRM Bldg. - Exec Car Allowance ($ 5,040)
001-016-061-524-52-15050 GRM Bldg. - Exec Life Insurance ($ 224)
001-016-061-524-52-21010 GRM Bldg. - FICA Taxes ($ 141,550)
001-016-061-524-52-23010 GRM Bldg. - Life & Health Insurance ($ 350,726)
001-016-061-524-52-24010 GRM Bldg. - Workers’ Compensation ($ 22,035)
001-016-061-524-52-34010 GRM Bldg. - Other Services ($ 198,822)
001-016-061-524-52-40010 GRM Bldg. - Travel & Training ($ 31,593)
001-016-061-524-52-41010 GRM Bldg. - Outside Comm. Services ($ 23,441)
001-016-061-524-52-42010 GRM Bldg. - Postage ($ 50)
001-016-061-524-52-44010 GRM Bldg. - Rentals & Leases ($ 4,200)
001-016-061-524-52-46010 GRM Bldg. - Repair & Maintenance ($ 1,000)
001-016-061-524-52-47000 GRM Bldg. - Printing & Binding ($ 1,000)
001-016-061-524-52-48010 GRM Bldg. - Promotional Activities ($ 500)
001-016-061-524-52-49050 GRM Bldg. - Refunds & Bad Debt ($ 600)
001-016-061-524-52-51010 GRM Bldg. - Office Supplies ($ 1,200)
001-016-061-524-52-52010 GRM Bldg. - Operating Supplies ($ 12,794)
001-016-061-524-52-52045 GRM Bldg. - Software Subscription Based ($ 381,933)
001-016-061-524-52-54010 GRM Bldg. - Dues, Subscriptions, Books ($ 2,225)
Total Expenditure Sources ($3,023,999)
001-322-000-000-26-32200 Building Permit Fees - Plumbing ($ 275,000)
001-322-000-000-26-32210 Building Permit Fees - Building ($1,750,000)
001-322-000-000-26-32222 Building Permit Fees - Electric ($ 150,000)
001-329-000-000-26-32920 Certificate of Occupancy ($ 10,000)
001-341-000-000-02-34192 Contractor Change Fee ($ 3,000)
001-341-000-000-02-34196 Reinspection Fee ($ 60,000)
001-341-000-000-02-34197 Change of Occupancy Fee ($ 55,000)
001-341-000-000-02-34198 Records Management Fee ($ 250)
001-341-000-000-02-34943 Commercial Plan Review Fee ($ 500,000)
001-341-000-000-02-34945 Letter of Compliance - Building Permits ($ 500)
001-341-000-000-02-34948 Residential Plan Review Fee ($ 65,000)
001-341-000-000-02-34965 Permit Extension Fee ($ 18,000)
Total Revenue Sources ($2,886,750)
USE:
001-099-999-513-81-91115 Transfer Out to Building Fund $1,949,683
115-099-999-524-81-99999 Reserve for Fund Balance $1,812,434
115-016-061-524-52-12020 GRM Bldg. - Salaries $1,786,758
115-016-061-524-52-13010 GRM Bldg. - Part-time Salaries $ 46,308
115-016-061-524-52-14010 GRM Bldg. - Overtime $ 12,000
115-016-061-524-52-15040 GRM Bldg. - Exec Car Allowance $ 5,040
115-016-061-524-52-15050 GRM Bldg. - Exec Life Insurance $ 224
115-016-061-524-52-21010 GRM Bldg. - FICA Taxes $ 141,550
115-016-061-524-52-23010 GRM Bldg. - Life & Health Insurance $ 350,726
115-016-061-524-52-24010 GRM Bldg. - Workers’ Compensation $ 22,035
115-016-061-524-52-34010 GRM Bldg. - Other Services $ 198,822
115-016-061-524-52-40010 GRM Bldg. - Travel & Training $ 31,593
115-016-061-524-52-41010 GRM Bldg. - Outside Comm. Services $ 23,441
115-016-061-524-52-42010 GRM Bldg. - Postage $ 50
115-016-061-524-52-44010 GRM Bldg. - Rentals & Leases $ 4,200
115-016-061-524-52-46010 GRM Bldg. - Repair & Maintenance $ 1,000
115-016-061-524-52-47000 GRM Bldg. - Printing & Binding $ 1,000
115-016-061-524-52-48010 GRM Bldg. - Promotional Activities $ 500
115-016-061-524-52-49050 GRM Bldg. - Refunds & Bad Debt $ 600
115-016-061-524-52-51010 GRM Bldg. - Office Supplies $ 1,200
115-016-061-524-52-52010 GRM Bldg. - Operating Supplies $ 12,794
115-016-061-524-52-52045 GRM Bldg. - Software Subscription Based $ 381,933
115-016-061-524-52-54010 GRM Bldg. - Dues, Subscriptions, Books $ 2,225
Total Expenditure Uses $3,023,999
115-322-000-000-26-32200 Building Permit Fees - Plumbing $ 275,000
115-322-000-000-26-32210 Building Permit Fees - Building $1,750,000
115-322-000-000-26-32222 Building Permit Fees - Electric $ 150,000
115-329-000-000-26-32920 Certificate of Occupancy $ 10,000
115-341-000-000-02-34192 Contractor Change Fee $ 3,000
115-341-000-000-02-34196 Reinspection Fee $ 60,000
115-341-000-000-02-34197 Change of Occupancy Fee $ 55,000
115-341-000-000-02-34198 Records Management Fee $ 250
115-341-000-000-02-34943 Commercial Plan Review Fee $ 500,000
115-341-000-000-02-34945 Letter of Compliance - Building Permits $ 500
115-341-000-000-02-34948 Residential Plan Review Fee $ 65,000
115-341-000-000-02-34965 Permit Extension Fee $ 18,000
Total Revenue Uses $2,886,750
This resolution adopted this ______ day of ______________________, 2024.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Barry Mansfield
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager