Submitted By: Hector Colon
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Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve First Amendment to Miller Pipeline’s Services Agreement for Water Resources Improvement Projects with an aggregate expenditure amount not to exceed $7,500,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
Original Agreement approved by City Council: 1/3/23
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BACKGROUND:
On April 25, 2022, the City of Ocala (City) and the State of Florida Department of Environmental Protection (FDEP) entered into Standard Grant Agreement No. WG093 for the installation of gravity sewer mains at three different locations around the City.
On January 11, 2023, the City and Miller Pipeline, LLC (Miller Pipeline) entered into the Services Agreement for Water Resources Improvement Projects (WRIP), Contract No. CIP/220762, for a term of two years.
On April 7, 2023, the City’s Water Resources and Engineering Department sought a procurement exception to allow the department to utilize Contract No. CIP/220762 for the completion of WRIP projects under Grant Agreement No. WG093. After verifying FDEP’s approval to procure grant funded services via an alternative procurement method, the City’s Procurement and Contracting Officer granted said exception.
FINDINGS AND CONCLUSIONS:
This First Amendment to the Services Agreement for Water Resources Improvement Projects between the City and Miller Pipeline will increase the overall compensation amount to reflect the expected level of expenditure for the grant-funded project and incorporate the required FDEP contract provisions. The First Amendment will also add funds from Grant Agreement No. WG093 to Miller Pipeline’s Services Agreement for WRIP in the amount of $3,500,000.
FISCAL IMPACT:
The original agreement funded $4,000,000. $2,000,000 was budgeted in FY23 (accounts below) and $2,000,000 will be budgeted during the FY24 budget process.
This request amends the agreement by adding a grant project and funding in the amount of $3,500,000 appropriated in FY22 and is listed for carryforward to FY23 (accounts below).
308-050-376-535-69-65010 $1,750,000
616-030-376-535-69-65010 $1,750,000
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny