Submitted By: John King
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Presentation By: John King
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Department: Facilities Management
STAFF RECOMMENDATION (Motion Ready):
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Approve contract for roof system repairs at the E.D. Croskey Recreational Center with Marion/Service Roofing & Sheet Metal Co. in an amount not to exceed $198,860
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The E.D. Croskey Recreational Center (formerly named the War Memorial Auditorium) was constructed in 1951 and is Ocala’s oldest recreation facility. The Center hosts after-school programs, a computer lab, sports leagues, arts and crafts programs, community events, and a variety of summer camps.
FINDINGS AND CONCLUSIONS:
The roof system for the E.D. Croskey Recreational Center is leaking and requires immediate replacement. The thermoplastic polyolefin roof membrane has degraded, thereby allowing water to penetrate the building’s interior. A comprehensive inspection has been completed and it has been determined that the existing roofing system must be replaced.
Since May 18, 2022, the City has utilized OMNIA Partner's competitively solicited contract with Tremco/Weatherproofing Technologies, Inc., OMNIA Contract No. R180903, for roofing products and roofing repair job-order contracting services. Facilities issued a job order contracting request for quotations for roofing repairs for the E.D. Croskey Recreational Center under Contract R180903 and received three quotes from: (1) CH Roofing ($694,290); (2) BD Roofing ($598,076.21); and (3) Western ($679,012.04).
Facilities Department staff subsequently conducted additional market research and in response to an informal Request for Quotations, received additional quotes from Big D Roofing ($239,000) and Marion/Service Roofing & Sheet Metal ($163,000). Facilities Department staff immediately sought a procurement exception to procure roofing repair services from Marion/Service Roofing & Sheet Metal at the more economical cost of $163,000.
After weighing the City’s critical need for replacement of the roofing system at the E.D. Croskey Recreational Center and the time required for a full Invitation to Bid process (and accompanying protest period) against the higher pricing offered under the City’s existing cooperative purchasing options, the City’s Contracting Officer found that accepting the quote from Marion/Service Roofing and Sheet Metal Co. would best serve the City’s interest and afford the City best value.
The City will issue a Services Agreement with Marion/Service Roofing & Sheet Metal Co., to govern the work to be performed at the E.D. Croskey Recreation Center. Under the Services Agreement, Marion/Service Roofing & Sheet Metal Co. will remove and dispose of the existing roof system and install a 060-mil membrane PVC roof system. PVC membranes are UV-resistant, provide exceptional weatherability, lowers facility energy use, and have a 20-year warranty. Facilities staff recommends approval of this award and contract.
A 22% contingency in the amount of $35,860 is also requested to allow the Facility Director to issue change orders to cover unforeseen conditions and other materials (decking) necessary during construction. With the contingency, the total project budget is not to exceed $198,860.
FISCAL IMPACT:
Funding for this repair is available in account 001-026-601-519-51-46010.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved as to form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny