Submitted By: Christopher Ramos
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Presentation By: Christopher Ramos
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Department: Information Technology
FORMAL TITLE:
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Additional expenditures under the contract with Morse Communications Inc. for physical security equipment with an increased aggregate expenditure of $116,929
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
During Fiscal Years 2024-25 and 2025-26, physical security assessments and audits were conducted to identify gaps and deficiencies in the physical security controls established at key facilities and areas throughout the City of Ocala. Prior incidents at specific locations underscore the need for additional physical security controls.
FINDINGS AND CONCLUSIONS:
Implementing additional physical security controls in the areas identified below will significantly enhance staff’s capacity to detect and/or prevent unauthorized access, suspicious activities, or security threats at various City locations.
• Water Resources: WRF2 - Chlorine Monitoring
• Water Resources: WRF3 - Chlorine Monitoring
• Growth Management - Parking Enforcement Office
• City Complex - Gate 5, OFN Admin Gate, Guard Shack add-ons
• Lillian Bryant - Community Development Services Relocation
In January 2022, Morse Communications was approved to supply standardized equipment and software related to the City’s physical security infrastructure. Identification of certain information relating to the City’s critical infrastructure is confidential and exempt from disclosure under section 119.07(1) and s. 24(a), Art. I of the State Constitution by section 119.0725, Florida Statutes. Disclosure of such information could facilitate unauthorized access to or unauthorized modification, disclosure, or destruction of Information Technology resources.
Morse Communications has extended to the City of Ocala a 'Most Favored Nations' pricing guarantee, thereby ensuring that the City has secured the most advantageous pricing available for the acquisition of this essential physical security equipment.
The Information Technology (IT) department established Munis Contract Number ITS/260127 to track expenditures for physical security projects with Morse Communications that were not anticipated and were requested due to security events, enhancements, or office moves.
Staff recommends approval.
FISCAL IMPACT:
To date, expenditures under Munis Contract No. ITS/260127 have totaled $36,928.50. IT staff anticipates that an additional $80,000 will be needed to cover remaining physical security equipment purchases and labor, bringing the aggregate expenditure under Munis Contract Number ITS/260127 to $116,928.50.
Fiscal Year 2025-26 funds have been budgeted in the appropriate physical security capital improvement project accounts among varying departments with division code 214.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy
LEGAL REVIEW:
N/A. The City’s Standard Purchase Order Terms and Conditions will govern these purchases.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny