Submitted By: Christopher Ramos
presenter
Presentation By: Christopher Ramos
end
Department: Information Technology
STAFF RECOMMENDATION (Motion Ready):
title
Approve the purchase of physical security equipment from Morse Communications, including digital cameras, building access controls, and alarms with an estimated expenditure of $192,000
end
OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
As presented in the Fiscal Year 2023-24 Information Technology ("IT") Capital Improvement Plan, the IT Department is requesting approval to proceed with the purchase of physical security equipment for various locations in the City of Ocala.
FINDINGS AND CONCLUSIONS:
During Fiscal Year 2023, physical security assessments and audits were conducted to identify gaps and/or deficiencies present within physical security controls established at key facilities and areas throughout the City of Ocala. Furthermore, the necessity for additional physical security controls is underscored by previous security incidents that have occurred at specific locations.
Areas included:
• Water Resources Master Lift Stations (#5, #17, #83, #91, #120)
• Fire Stations 2 and 6
• Downtown Parking Garage
• City Complex
• Ocala Police Investigation Locations
Implementing these additional physical security controls will significantly enhance staff’s capacity to detect and/or prevent instances of unauthorized access, suspicious activities, or security threats that may occur at various City locations.
In January 2022, Morse Communications was approved to supply standardized equipment and software related to the City’s physical security infrastructure, citywide. Identification of certain information relating to the City’s critical infrastructure is confidential and exempt from disclosure under section 119.07(1) and s. 24(a), Art. I of the State Constitution by section 119.0725, Florida Statutes. Disclosure of such information could facilitate unauthorized access to or unauthorized modification, disclosure, or destruction of Information Technology Resources.
Morse Communications has extended to the City of Ocala a 'Most Favored Nations' pricing guarantee, thereby ensuring that the City has secured the most advantageous pricing available for the acquisition of this essential physical security equipment.
FISCAL IMPACT:
Fiscal Year 2023-24 funds in the amount of $192,000 have been budgeted in the appropriate physical security capital improvement project accounts with division code 214 in accordance with the adopted budget.
IT Physical Security equipment purchases in the estimated amount of $167,00 will be tracked under Munis Contract No.: ITS/240118
OPD IT Physical Security equipment purchases in the estimated amount of $25,000 will be tracked under Munis Contract No.: ITS/240119
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The Terms and Conditions in the City’s Purchase Order will govern this purchase.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny