Submitted By: Tiffany Stewart
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Approve Amendment 2 to Traffic Signal Maintenance and Compensation Agreement with the Florida Department of Transportation for reimbursement to the City of Ocala in the amount of $524,949
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Public Works Department Traffic Division (maintaining agency) maintains all traffic signals within the City of Ocala, including those on state roads. Since 2002, the Florida Department of Transportation (FDOT) has reimbursed the City of Ocala annually for the maintenance of traffic signals on state roads through a Traffic Signal Maintenance and Compensation Agreement (TSMCA).
On July 1, 2014, the FDOT and the City of Ocala executed a new TSMCA to replace the expiring 2002 agreement. The new agreement increased reimbursement amounts and added equipment with technology that was previously unavailable when the 2002 agreement was executed.
On August 4, 2015, the FDOT and the City of Ocala executed an updated TSMCA clarifying maintenance of mast arm structures, equipment replacement, maintenance intervals, future reimbursement amounts, and maintenance reporting requirements.
On September 20, 2016, the FDOT and the City of Ocala executed an amendment to the TSMCA increasing reimbursement amounts, clarifying equipment replacement, maintenance intervals, reporting requirements, and maintenance of mast arm structures.
FINDINGS AND CONCLUSIONS:
This amendment to the TSMCA updates the terms, adds additional categories of equipment eligible for reimbursement, and increases the reimbursement amounts. The FDOT recognizes that additional equipment and costs are necessary to maintain traffic signal systems in good working order and to enhance safety and efficiency through a connected, statewide intelligent transportation system.
This is the standard TSMCA that FDOT executes with all maintaining agencies in the State of Florida. The Public Works Department's Traffic Division has reviewed the terms of the agreement and finds it to be beneficial to the City of Ocala.
FISCAL IMPACT:
The City of Ocala will receive $524,949 in compensation into account 109-334-000-000-02-34940. The revenues received will reimburse the full cost of the City’s services to maintain the signalized intersection system.
PROCUREMENT REVIEW:
This Agreement has been reviewed by the Procurement & Contracting Officer in compliance with City policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny
SUPPORT MATERIALS:
2025 Proposed Amendment to Traffic Signal Maintenance and Compensation Agreement
2016 Amendment to Traffic Signal Maintenance and Compensation Agreement
09/20/16 Council Report
08/04/15 Council Report
07/01/14 Council Report