Submitted By: John King
presenter
Presentation By: Tammi Haslam
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Department: Fleet
STAFF RECOMMENDATION (Motion Ready):
title
Adopt Budget Resolution 2024-124 amending the Fiscal Year 2023-24 budget to transfer funds from the General Liability fund for the purchase of three replacement vehicles for the Ocala Police Department, in the amount of $94,496
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
The vehicles listed below were involved in significant vehicle collisions, resulting in their appraisal as total losses.
|
Accident Date |
Department |
Vehicle |
Make/Model |
Risk Insurance |
|
12/1/2022 |
Ocala Police |
04-043 |
2019 Ford Interceptor |
$ 26,948 |
|
8/26/2023 |
Ocala Police |
04-066 |
2019 Ford Interceptor |
$ 26,947 |
|
4/18/2023 |
Ocala Police |
04-107 |
2020 Chevrolet Tahoe |
$ 40,601 |
FINDINGS AND CONCLUSIONS:
Fleet Management recommends replacing vehicles 04-043, 04-066, and 04-107 with new police-rated pursuit vehicles to support the mission-critical operations of the Ocala Police Department. Insurance proceeds will be utilized to facilitate the purchase from vendor Alan Jay Fleet Sales under Sourcewell Contract #2024-091521-NAF.
FISCAL IMPACT:
The combined replacement cost for vehicles 04-043 and 04-066 is $117,110, while the replacement cost for vehicle #04-107 is $60,986. Funding for the replacement of all three units, totaling $94,496, will be provided by the City's General Liability Insurance Fund (626-099-999-590-81-45020). The remaining funds amounting to $83,600, available in the Fiscal Year 2024 budget, will be sourced from the Ocala Police Department's Machinery & Equipment account (001-018-602-521-66-64010). The attached budget resolution outlines the allocation of funds to the appropriate accounts to facilitate the purchase.
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
N/A
ALTERNATIVE:
• Adopt with Changes
• Deny
BUDGET RESOLUTION 2024-124
A RESOLUTION AMENDING THE FISCAL YEAR 2023-24 BUDGET TO SUPPORT THE REPLACEMENT OF THREE VEHICLES APPRAISED AS A TOTAL LOSS AND TRANSFER FUNDS FROM THE GENERAL LIABILITY FUND TO THE GENERAL FUND IN THE AMOUNT OF $94,496
WHEREAS, city vehicles 04-043, 04-066, and 04-107 were involved in separate major vehicle collisions resulting in the vehicles being appraised as a total loss; and
WHEREAS, the total replacement cost of vehicles 04-043 and 04-066 is $117,110 and the replacement cost of 04-107 is $60,986; and
WHEREAS, the General Liability Fund will cover $26,948 toward the replacement of 04-043, $26,947 toward the replacement of 04-066, and $40,601 toward the replacement of 04-107 for a total of $94,496; and
WHEREAS, the remaining $83,600 will be paid from the OPD Machinery & Equipment account; and
WHEREAS, the replacement purchases will utilize the Sourcewell Contract #2024-091521-NAF pricing.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2023-24 budget be amended as outlined below:
SOURCE:
|
626-099-999-590-81-45020 |
General Liability Fund - Insurance Claims Exp |
($94,496) |
|
001-381-000-000-19-38626 |
General Fund - Trf In - Genl Liab Claims Fund |
$94,496 |
USE:
|
626-099-999-590-81-91001General Liab Fund - Trf to General Fund$94,496 |
|
|
|
001-018-602-521-66-64010 |
General Fund - OPD Mach/Equip |
$94,496 |
This resolution adopted this ______ day of ______________________, 2024.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Barry Mansfield
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager