Submitted By: Joshua Sasso
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Presentation By: Joshua Sasso
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Department: Police
FORMAL TITLE:
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One-year renewal of the contract with PCN-Strategies for Getac in-car video and body camera computer aided hardware and software with an estimated expenditure amount of $229,280
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Ocala Police Department seeks approval to renew the maintenance, hosting, and support contract for its Getac video systems. The Ocala Police Department, Code Enforcement, and Recreation and Parks have been utilizing Getac video systems since 2020. Getac in-car and body-worn camera systems record officers’ dispatched calls, including emergency and non-emergency calls for service, and other encounters with citizens. The recordings are easily accessed in a web browser, allowing supervisors to review videos and evidence to manage cases and ensure proper data retention. Getac, being cloud-hosted, allows partner agencies such as the State Attorney’s Office to efficiently access required videos without requiring employees to fulfill such requests.
FINDINGS AND CONCLUSIONS:
Renewing the maintenance contract ensures the most up-to-date licensing and support for the equipment. The Getac system runs constantly and requires a premium level of support to be maintained. This renewal will allow public safety entities to receive software updates and stay current with new technologies.
As a political subdivision of the State of Florida, the City of Ocala qualifies as an eligible user of Sourcewell’s cooperative purchasing agreement for law enforcement equipment and services with Getac, Contract No. 090122-GET. PCN Strategies is an authorized reseller of Getac products and services under Contract No. 090122-GET which is effective through November 7, 2026. This contract can be extended for one additional year after expiration.
Cooperative purchasing programs are comprised of member cities, counties, and other public agencies nationwide that aggregate their members’ purchasing power to achieve greater volume discounts. The underlying solicitation for Contract No. 090122-GET has been evaluated and determined by the City’s Procurement Department to be cost-effective and to afford best value.
Staff recommends approval.
FISCAL IMPACT:
Funding for these purchases was approved as part of the Fiscal Year 2025-26 Police Department Budget Plan, and $229,280 is budgeted in the expenditure account 001-018-811-521-52-52045. This purchase will be tracked by Munis contract number 260102.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny