Submitted By: Preston Pooser
presenter
Presentation By: Julie Johnson
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Department: Recreation and Parks
STAFF RECOMMENDATION (Motion Ready):
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Approve use of Omnia Partners competitive piggyback contract for playground equipment with Playcore Wisconsin, Inc. d/b/a GameTime in the amount of $476,252
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Recreation and Parks Department annually budgets funds for replenishment of playground safety surfaces, parts for play equipment repairs, and miscellaneous playground and park amenity replacements averaging $80,000 per year.
The City of Ocala has the option of purchasing playground equipment and safety surfacing through the Omnia Partners program. Omnia is a national collaborative purchasing program that offers the ability for local governmental entities to utilize master agreements competitively solicited by other public agencies.
The Ocala Airport will purchase playground equipment using this contract.
On January 1, 2017, after a competitive procurement process, the County of Mecklenburg, North Carolina entered into a Contract to Provide “Playground Equipment and Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products and Services”, Contract No. 20177001134 (the Mecklenburg County Agreement).
FINDINGS AND CONCLUSIONS:
• Playcore/GameTime is an Omnia bid awardee under RFP No. 269-2017-028.
• Through Omnia, the City can utilize the Mecklenburg County Agreement contract 20177001134.
• In accordance with Chapter 287, Florida Statutes, and the City of Ocala’s contracting and procurement policies and procedures, the City has the legal authority to “piggyback” the purchase of goods and services as contracted by another governmental entity as a form of inter-governmental cooperative purchasing when seeking to utilize the same or similar services provided for in said contract.
• Staff has and continues to source commodities with other vendors to ensure City purchases off the Playcore/GameTime contract are competitive.
FISCAL IMPACT:
The Recreation and Parks Department anticipates spending $320,000 over the balance of the contract.
The costs of routine annual playground maintenance, parts and replacements, fitness equipment and site accessories ($80,000 per year/$320,000 total) will be covered in the Recreation and Parks Department annual general fund budget (001-021-120-572-57-46010).
The Ocala Airport anticipates spending $156,251.22 over the balance of the contract.
The cost of the Ocala Airport playground is $156,251.22 and will be covered in the airport budget (451-027-720-542-69-65010).
The Recreation and Parks Department will contribute $60,000 towards the cost of the airport playground through an interfund transfer which is provided on a budget resolution on the same agenda. These funds are available in the Recreation and Parks Department annual general fund budget (001-021-120-572-57-46010).
Total anticipated spending for the balance of the contract is $476,251.22.
PROCUREMENT REVIEW:
The piggyback has been reviewed and approved for compliance with the City’s procurement policy.
LEGAL REVIEW:
Most recent contract version added. Contracting review complete.
ALTERNATIVE:
Table, Amend, or Deny