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File #: 2025-0838   
Type: Agenda Item Status: Passed
File created: 2/20/2025 In control: City Council
On agenda: 5/6/2025 Final action: 5/6/2025
Title: Approve the purchase of a Federal Transit Administration heavy-duty Category B 35-foot diesel transit bus from Gillig, LLC, using Jacksonville Transportation Authority Contract P-23-030 State of Florida Heavy Duty Buses, in the amount of $717,172
Attachments: 1. Revised Pricing CITY OF OCALA, FL 35' LOW FLOOR DIESEL OFF JTA STATE OF FLORIDA CONTRACT P-23-030 PRICE QUOTE 4-11-2025 REV 2, 2. Revised Pricing OCALA, FL 35' LOW FLOOR DIESEL OFF JTA - STATE OF FLORIDA P-23-030 CONTRACT PRICE SUMMARY 4-11-2025 REV 2, 3. Exception Approval, 4. P-23-030 SOF Heavy Duty Buses - Contract - Gillig - Fully Executed_Compiled

Submitted By: Tom Duncan

presenter

Presentation By: Tom Duncan

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Department: Growth Management

STAFF RECOMMENDATION (Motion Ready):

title

Approve the purchase of a Federal Transit Administration heavy-duty Category B 35-foot diesel transit bus from Gillig, LLC, using Jacksonville Transportation Authority Contract P-23-030 State of Florida Heavy Duty Buses, in the amount of $717,172

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OCALA’S RELEVANT STRATEGIC GOALS:

Quality of Place, Operational Excellence

PROOF OF PUBLICATION:

N/A

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BACKGROUND:   The Growth Management Department recommends the purchase of a 35-foot diesel transit bus from Gillig, LLC (Gillig), for a total of $717,172. This purchase will be made using the Jacksonville Transportation Authority (JTA) Contract P-23-030 under the State of Florida Heavy Duty Buses Program. Funding for this acquisition comes entirely from the Federal Transit Administration’s (FTA) 5307 Consolidated Grant and requires no local match. The bus will replace an existing vehicle that has reached the end of its service life, which is in line with FTA standards.

The City Council approved the grant funding through Budget Resolution 2024-131 on April 16, 2024. This marks Ocala’s first 35-foot diesel bus purchase since 2019, when seven buses were added to the fleet. Furthermore, staff will soon propose the purchase of five electric buses under the Low/No Emissions Grant. These upgrades support SunTran’s broader goals of improving service reliability, diversifying the transit fleet, and enhancing overall quality.

FINDINGS & CONCLUSIONS:  A price analysis was conducted in accordance with FTA and City regulations. Among the manufacturers considered, Gillig offered the best value with a base price of $589,282, compared to New Flyer's $615,900. Including add-ons, the total cost comes to $717,172. The JTA contract, which took effect on November 22, 2024, secures firm pricing for manufacturing and delivery.

FISCAL IMPACT: The project requires no local match and will be fully funded through the designated grant account (494-060-454-544-66-64010).

 

PROCUREMENT REVIEW: Procurement has evaluated the contract and solicitation documents. The solicitation was conducted in compliance with 2 CFR 200. Based on the price analysis, Procurement has deemed this pricing fair and reasonable.  This purchase was procured in compliance with the City’s Procurement Policy. 

 

LEGAL REVIEW:  This agreement has been reviewed and approved for form and legality by City Attorney, William E. Sexton.

 

ALTERNATIVE:

                     Approve with changes.

                     Table

                     Deny