Submitted By: Danielle Phillips
presenter
Presentation By: Darren Park
end
Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
title
Approve direct supply purchase of traffic signal equipment with awarded vendors utilizing an approved Florida Department of Transportation contract in the amount of $454,010
end
OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence.
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
The City of Ocala Public Works Traffic Division requests approval to purchase traffic signal equipment on an as-needed basis, utilizing the Florida Department of Transportation’s (FDOT) Agency Term Contract for Approved Traffic Equipment, DOT-ITB-23-9037-SJ. Purchases will be made to replace equipment at the end of its functional service life, damaged in vehicular accidents or damaged by lightning and/or electrical surges at signalized intersections within the City of Ocala.
In addition, the City of Ocala Public Works Traffic Division requests the purchase of traffic signal equipment in advance of the Fiscal Year 2023-24 budget due to prolonged lead times of 240 days for traffic signal cabinet assemblies.
FINDINGS AND CONCLUSIONS:
FDOT maintains an active contract for traffic equipment approved for use on Florida roads. Pricing is competitive and the contract includes items the Traffic Division uses such as traffic signal cabinets, controllers, malfunction management units, video detection components, and uninterrupted power supply battery backup units. It is necessary to replace traffic signal equipment to minimize disruption of traffic flow and to maintain the safe and efficient operation of signalized intersections.
Supply chain issues continue to be challenging. The early purchase of traffic signal equipment will reduce delivery times and help to avoid potential down time of signalized intersections. Early equipment purchase further ensures we are well prepared for natural disasters and other unforeseen circumstances.
FISCAL IMPACT:
Funding for these purchases has been budgeted in 109-023-201-541-54-52010 for FY22-23 in the amount of $200,000.
Funding for the early equipment purchases in the amount of $254,010 will be transferred from the Gas Tax Reserve for fund balance and made available in 109-023-201-541-54-52010.
An accompanying budget resolution is provided on the consent portion of this agenda.
PROCUREMENT REVIEW:
These goods have been procured for direct supply purchase in compliance with the City’s Procurement Policy and Rule 60A-1.001, Florida Administrative Code.
LEGAL REVIEW:
N/A. The City’s standard and approved Purchase Order terms and conditions shall govern this purchase. Any terms and conditions offered by the suppliers will be reviewed for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny