Submitted By: Noel Cooper
presenter
Presentation By: Sean Lanier
end
Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
title
Approve additional expenditures under the City’s continuing professional engineering services agreement with Kimley-Horn & Associates, Inc., including Task Work Order #28 to perform a Neighborhood Traffic Calming Study for a portion of Southeast Ocala in the amount of $59,017
end
OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
The City of Ocala (“City”) has received complaints concerning vehicle speeding, cut-through traffic, and pedestrian safety in Southeast Ocala. In response, the Engineering Department contacted Kimley-Horn & Associates, Inc. (“Kimley-Horn”) to provide a proposal for the Southeast Ocala Neighborhood Traffic Calming Study under the City’s Agreement for Continuing Professional Engineering Services, Contract No. ENG/210895 (the “Master Services Agreement”).
FINDINGS AND CONCLUSIONS:
The study area is bounded on the east by SE 22nd Avenue, west by SE Third/Watula Avenue, north by East Fort King Street and south by SE 17th Street (State Road 464). State Road 464 is not included in this study. The study will be multimodal in scope, focusing on vehicular, pedestrian and bicyclist safety and mobility.
The study will include traffic data collection, five-year historic crash data analysis, existing condition evaluation, and issue identification, including safety risks and challenges to walking and biking, traffic calming and speed management recommendations, and concepts and planning-level construction estimates for recommended improvements.
Contract No. ENG/210895 was approved by City Council on September 20, 2022 with an initial expenditure threshold of $900,000. The initial contract term expires September 30, 2025. To date, expenditures under ENG/210895 for negotiated and properly approved Task Work Orders have totaled $932,140.07. The Engineering Department projects that an additional $1,500,000 will be required to cover Task Work Order #28 and future projects anticipated through the expiration of the initial contract term, thereby necessitating an increased aggregate contract expenditure threshold of $2,432,140.07.
All future work, allocated staff hours, and appropriate staff classifications will continue to be assigned by individual Task Work Orders negotiated and approved between the City and Kimley-Horn subject to the terms and conditions of the Master Services Agreement. Negotiated Task Work Orders are required to be signed by the head of the utilizing department, the Procurement & Contracting Officer, and the appropriate executive leader (City Manager or City Council). Task Work Orders exceeding $50,000 in value will continue to be calendared for a City Council agenda for final approval. No engineering services will be approved without budgeted allocations.
Staff recommends approval.
FISCAL IMPACT:
Funding in the amount of $59,016.74 for this project is available in account string 001-020-201-541-54-31010. Future expenses will continue to be tracked under Munis Contract No. ENG/210895.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
The Master Service Agreement governing this Task Work Order was reviewed and approved for form and legality by former City Attorney, Robert W. Batsel, Jr.
ALTERNATIVE:
• Approve
• Approve with Changes
• Table
• Deny