Submitted By: Christina Guy
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Presentation By: Gary Crews
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Department: Facilities Management
FORMAL TITLE:
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Additional expenditures under the Agreement for Overhead Door Repair, Maintenance, and Replacement with Material Handling Systems, Inc., for an increased aggregate expenditure not to exceed $100,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Facilities Management Division is responsible for maintaining all City-owned facilities including operational buildings, fire stations, fleet garages, and storage structures equipped with overhead doors. These doors are critical for daily operations, providing secure access for vehicles, equipment, and personnel.
FINDINGS AND CONCLUSIONS:
On January 24, 2025, the City of Ocala and Material Handling Services, Inc. (“Contractor”) entered into an Agreement for Overhead Door Repair, Maintenance, and Replacement, City Contract No. FAC/250098, with an aggregate expenditure of $50,000 for the initial two-year term.
Since contract inception, expenditures under FAC/250098 have totaled approximately $45,193, leaving a balance of $4,807. Many of the City’s overhead doors have experienced increased wear due to heavy use and exposure to weather. In several locations, recurring mechanical issues, safety hazards, and structural deficiencies have required more frequent repairs to maintain operational integrity and ensure personnel safety. Facilities staff anticipate that an additional allocation of $50,000 in funding is needed to effectively cover repairs expected for the remainder of the initial contract term, through January 19, 2027. With this amendment, the total contract aggregate expenditure will now be $100,000.
Facilities recommends approval of additional expenditures under the agreement for overhead door repair, maintenance, and replacement with Material Handling Systems, Inc. in the amount of $50,000.
FISCAL IMPACT:
Funding is allocated in account 001-026-321-519-51-46010 - Facilities Repair & Maintenance.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny