Submitted By: Tye Chighizola
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Presentation By: Tye Chighizola
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Department: Growth Management
STAFF RECOMMENDATION (Motion Ready):
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Approve additional expenditures under the Agreement for SunTran Transit Management Services with RATP Dev USA, Inc., in the amount of $1,200,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
On October 5, 2021, City Council awarded its Agreement for SunTran Transit Management Services to RATP DEV USA, Inc. (RATP Dev), Contract Number SUN/210102, for an initial term of three years commencing October 18, 2021 and ending October 17, 2024. Pursuant to the terms of the Agreement, RATP Dev is required to provide for the day-to-day operations and management of SunTran to include fleet maintenance, marketing and promotional activities, employment of transit personnel, and contracting for complementary paratransit service for individuals with disabilities as required by the Americans with Disabilities Act (ADA). SUN/210102 was approved with an initial aggregate expenditure amount of $6,466,170, which was based on the product of the fixed vehicle revenue hourly rate multiplied by the estimated number of vehicle revenue hours for the contract term.
On September 6, 2022, Council approved the First Amendment to the Transit Management Services Agreement to increase the contract value by $731,640 to cover wage increases for SunTran employees. This amendment increased the aggregate contract value to $7,197,810.
FINDINGS AND CONCLUSIONS:
All public transit agencies operating fixed routes are required by the Federal Transit Administration to provide complementary paratransit services. This requirement ensures that individuals with disabilities receive comparable service to those without disabilities. Paratransit services, which are separate from the seven fixed routes provided by SunTran, play a crucial role in our community.
Since contract inception, RATP Dev has provided SunTran with ADA-compliant paratransit services in addition to operations and management services for its seven fixed routes. RATP Dev has contracted with Marion Senior Services, Inc. d/b/a Marion Transit to provide the paratransit services since April 1, 2022. These services are directly billed by Marion Transit to RATP Dev who, in turn, passes along that cost to the City in the monthly invoices submitted under SUN/210102.
Combined expenditures under SUN/210102 for the operations and management services provided directly by RATP Dev and paratransit services contracted for with Marion Transit have totaled $7,027,485.89. Due to the City’s ongoing need for these critical services, staff request authorization to increase the contract expenditure threshold by an additional $1,200,000 to effectively cover operations, management, and paratransit services for the remainder of the initial contract term, which concludes October 17, 2024. This will increase the aggregate contract value to $8,397,810.
FISCAL IMPACT:
Funds will be accounted for in 494-060-454-544-54-34010. As of April 30, 2024, the City has paid $6,144,222.35 towards the fixed route services and $883,263.54 towards paratransit services.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
The underlying agreement, as amended, was approved by former City Attorney, Robert Batsel, Jr.
ALTERNATIVE:
• Approve with changes
• Table
• Deny