Submitted By: Matthew Grow
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Presentation By: Michael Baker
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Department: Aviation
STAFF RECOMMENDATION (Motion Ready):
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Approve a one-year renewal of the contract for continuing professional general aviation engineering services with McFarland Johnson, Inc
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
NA
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BACKGROUND:
On February 17, 2022, the City issued Request for Proposals (RFP) No. AIR/220118 for continuing general aviation engineering services. Of the eight firms that responded, Infrastructure Consulting & Engineering, PLLC, and McFarland Johnson, Inc., were found to be the highest ranked. Each firm was subsequently awarded three-year contracts.
This renewal is for McFarland Johnson, Inc.
FINDINGS AND CONCLUSIONS:
The Federal Aviation Administration (FAA) requires competent and qualified firms for its grant-funded projects. McFarland Johnson, Inc. has extensive experience in airport planning and development. Engineering fees for each project are negotiated on a per-project basis using task work orders, and for FAA-funded projects, undergo independent fee reviews. The original continuing contract was for three years, with this renewal being the first of two available one-year renewals.
Since the original contract, McFarland Johnson has completed or is in the process of completing the following task work orders: Airport and Stormwater Master Plans, FS333 Code integration, Design of Concrete Pads, Design of T-hangar rehabilitation, and several independent fee analysis reviews. McFarland Johnson has performed well during the original contract term, and staff recommends approval for the next renewal year.
FISCAL IMPACT:
All services will be approved using task work orders with negotiated scopes and approved proposals. Staff hours and appropriate staff classifications will be negotiated for each task during an assigned project. The department head and City Manager must sign all final task work orders. Any task work order exceeding $50,000 in cost must be calendared for a City Council agenda for final approval. No services will be approved without budgeted allocations.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement has been reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny