Submitted By: Christopher Ramos
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Presentation By: Christopher Ramos
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Department: Information Technology
STAFF RECOMMENDATION (Motion Ready):
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Approve the purchase of physical security equipment from Morse Communications including digital cameras, building access controls, and alarms with an estimated expenditure not to exceed $110,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
During Fiscal Year 2024, physical security assessments and audits were conducted to identify gaps and/or deficiencies present within physical security controls established at key facilities and areas throughout the City of Ocala. The necessity for additional physical security controls is underscored by previous security incidents that have occurred at specific locations.
FINDINGS AND CONCLUSIONS:
Implementing additional physical security controls in the areas identified below will significantly enhance the staff's capacity to detect and/or prevent instances of unauthorized access, suspicious activities, or security threats that may occur at various City locations.
• Recreation and Parks: Ocala Skate Park Expansion
• Recreation and Parks: Heritage Nature Conservancy
• Recreation and Parks: Devereux Building
• Water Resources: Well House - City Complex
• Ocala Fiber Network: Truck Shed
In January 2022, Morse Communications was approved to supply standardized equipment and software related to the City’s physical security infrastructure, citywide. Identification of certain information relating to the City’s critical infrastructure is confidential and exempt from disclosure under section 119.07(1) and s. 24(a), Art. I of the State Constitution by section 119.0725, Florida Statutes. Disclosure of such information could facilitate unauthorized access to or unauthorized modification, disclosure, or destruction of Information Technology Resources.
Morse Communications has extended to the City of Ocala a 'Most Favored Nations' pricing guarantee, thereby ensuring that the City has secured the most advantageous pricing available for the acquisition of this essential physical security equipment.
FISCAL IMPACT:
Fiscal Year 2023-24 funds have been budgeted in the appropriate physical security capital improvement project accounts among varying departments with division code 214 in accordance with the adopted budget.
Physical Security equipment purchases will be tracked under Munis Contract No.: ITS/240366
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The terms and conditions in the City’s purchase order will govern this purchase.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny