Submitted By: Marie Brooks
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Presentation By: Doug Peebles
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Department: Electric Utility
STAFF RECOMMENDATION (Motion Ready):
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Approve award to Gresco Utility Supply for the sole source purchase of triple-single reclosers and related inventory items for Ocala Electric Utility in the amount of $64,398
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Invitation to Quote issue date: January 24, 2025
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BACKGROUND:
Ocala Electric Utility (OEU) issued a request for standardization of the following Eaton-brand products: (2) Eaton NOVA Triple Single Recloser - Ocala Stock # E03100630; (2) Eaton Form 6 Control - Ocala Stock # E03061630; (2) Eaton Recloser Hanger - Ocala Stock # E03120635, due to poor device communication and programming support received from other control units (the “Eaton Reclosure Products”). On April 16, 2024, the Procurement and Contracting Officer approved the standardization of Eaton-brand products.
On April 18, 2024, the City advertised Sole Source Posting (SSP) No. SSP-223 for the Eaton reclosure products. SSP-223 was advertised for 15 business days as required by section 120.57(3), Florida Statutes. SSP-223 was closed on May 10, 2024, resulting in no protests from any other vendors. Gresco Utility Supply is the sole distributor for Eaton’s engineered products in OEU territory.
Inventory items are posted for public competition on the Advanced Utility Resource and Supply, Inc.’s (AURSI) bidding website, www.aursi.com <http://www.aursi.com>, to obtain the lowest prices on material purchases. Generally, awards are made based on the lowest responsive and responsible bidder in each category. In certain instances, to ensure the best value for the City, awards are made to multiple vendors based on pricing and other stipulations.
FINDINGS AND CONCLUSIONS:
On January 24, 2025, the Utility Services Warehouse issued a Request for Quote (RFQ) No. FQ-1-1/24/2025-MS via AURSI for the standardized Eaton-brand recloser materials maintained in inventory at the warehouse for use in the day-to-day operations of Ocala Electric Utility.
Staff recommends approval of the awards in an amount not to exceed $64,398 as summarized above. These expenditures will be tracked under City Contract No.: WHS/250368.
FISCAL IMPACT:
These inventory items are purchased by the warehouse and will be accounted for in account 457-141-000-000-41-14100. User department(s) will adhere to budgeted expenditures for items issued through the Utility Services Warehouse.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The City’s standard and approved purchase order terms and conditions shall govern this purchase. Any conflicting terms and conditions offered by the suppliers will be reviewed for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
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• Deny