Submitted By: John King
presenter
Presentation By: Liza Warmuth
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Department: Fleet
STAFF RECOMMENDATION (Motion Ready):
title
Approve the purchase of four Ford Transit Vans for various departments in the amount of $245,158
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Ford Transit Cargo Van offers versatility and a wide range of configurations to meet departmental needs. Fleet is requesting the purchase of four replacement vans to accomplish operational tasks for Ocala Fire Rescue (OFR), Ocala Police Department (OPD), and Recreation & Parks (Rec & Parks). The recommended purchases are listed below:
|
FY23-2024 Vehicle/Equipment |
Department |
Amount |
Contract |
|
2024 Ford Transit T-250 Cargo Van High Roof (Qty 2) |
OPD |
$ 132,274 |
Sourcewell 09521-NAF |
|
2024 Ford Transit T-350 Wagon XL Medium Roof |
OFR |
$ 57,577 |
Sourcewell 09521-NAF |
|
2024 Ford Transit T-250 Cargo Van High Roof |
Rec & Parks |
$ 55,307 |
Sourcewell 09521-NAF |
|
|
|
$ 245,158 |
|
Ocala Police Department’s Evidence Technician Vans 04-838 and 04-839 are 13 years old, have approximately 95,000 miles each, and need extensive repairs. Ocala Fire Rescue’s Training and Medic Transport Van 05-253 is 18 years old, has approximately 65,000 miles, and has exceeded its useful life. Recreation & Parks’s Bookmobile 02-671 is 19 years old, has approximately 128,000 miles, and will be repurposed as a secondary backup vehicle.
FINDINGS AND CONCLUSIONS:
As a political subdivision of the state of Florida, the City of Ocala qualifies as an eligible user of the Sourcewell Cooperative Purchasing Agreement 091521-NAF for National Auto Fleet Group Cars, Trucks, Vans, SUVs, Cab Chassis, and Other Vehicles (Contract Term Expiration: November 8, 2025).
Cooperative purchasing programs are comprised of member cities, counties, and other public agencies nationwide who aggregate their members’ purchasing power to achieve greater volume discounts. The underlying solicitation for the foregoing cooperative purchasing agreement has been evaluated and determined by the City’s Procurement Department to be cost-effective and to afford best value.
Staff recommends the purchase of four replacement vans to increase operational efficiency in their respective departments.
FISCAL IMPACT:
Funds were approved for Fiscal Year 2022-23 and will be included in the capital purchase carryforward requests for Fiscal Year 2023-24. Funding for these purchases will be available in the respective departments’ machinery and equipment accounts as noted in the table below.
|
Account |
Description |
Amount |
|
120-018-602-521-66-64010 |
OPD -Machinery & Equipment |
$ 132,274 |
|
001-019-602-522-66-64010 |
OFR - Machinery & Equipment |
$ 57,577 |
|
001-021-602-572-66-64010 |
Recreation & Parks - Machinery & Equipment |
$ 55,307 |
PROCUREMENT REVIEW:
Procurements made via direct purchase from competitively solicited cooperative contracts with approved agencies are in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny