Submitted By: Kimberly Foster
presenter
Presentation By: Doug Peebles
end
Department: Electric Utility
STAFF RECOMMENDATION (Motion Ready):
title
Approve award of cooperative purchasing agreements to multiple vendors for the refurbishment, repair, and disposal of transformers for Ocala Electric Utility in the aggregate amount of $390,000
end
OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Invitation to Bid issue date: March 14, 2024
body
BACKGROUND:
Ocala Electric Utility (OEU) is a member of the Florida Municipal Power Agency (FMPA). FMPA’s Joint Purchase Project Bid for Refurbish, Repair, and Disposal of Transformers facilitates the cooperative purchasing of services, materials, supplies, and equipment utilized in the generation, transmission, and distribution of electricity. OEU currently utilizes a FMPA consortium contract to refurbish, repair, and dispose of transformers. This contract will expire on June 30, 2024.
On March 14, 2024, FMPA issued Invitation to Bid No. 2024-105, for the provision of transformer refurbishment, repair, and disposal services. Bids were received from a total of five (5) vendors: (1) Electrical Engineering Enterprises (Tampa, FL); (2) Emerald Transformers, Inc. (Defuniak Springs, FL); (3) Miami Transformers (Homestead, FL); (4) MP Predictive Technologies, Inc. (Orlando, FL); and Sunbelt Solomon Services, LLC (Temple, TX).
Participating members reviewed the bids and on May 8, 2024, the contract for ITB No. 2024-105 was awarded to the following vendors:
1. Florida Transformer, LLC d/b/a Emerald Transformers
2. Sunbelt Solomon Services, LLC; and
3. Electrical Engineering Enterprises
In accordance with the solicitation documents, the contract award offers a three (3) year term commencing July 1, 2024, and ending June 30, 2027.
FINDINGS AND CONCLUSIONS:
This contract will help OEU ensure transformer availability, and provide an additional option beyond purchasing new transformers. The awarded bidders will extend competitive pricing to FMPA members.
Staff recommends approval of the awards to all vendors in an aggregate amount not to exceed $390,000. These expenditures will be tracked under City Contract No: 240702.
FISCAL IMPACT:
Funds for this contract are budgeted/encumbered in the Fiscal Year 2023-24 account #457-032-234-531-53-46010 and will be added in future budget years.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny