Submitted By: Tiffany Stewart
presenter
Presentation By: Darren Park
end
Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
title
Approve additional expenditures under the Agreement for Yard and Wood Waste Disposal Services with D&G Solutions Group, LLC, for an increased aggregate expenditure amount of $2,248,259
end
OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
Residential yard and wood waste collected by the City during regular sanitation weekly routes, storm-related damages, and maintenance activities total approximately 13,524.6 tons (67,623 cubic yards) annually. The United States Army Corps of Engineers formula for converting vegetative debris from tons to cubic yards stipulates that one ton equals five cubic yards (13,524.6 tons multiplied by five cubic yards per ton equals 67,623 cubic yards). The estimated 67,623 cubic yard quantity is utilized in the five-year yard and wood waste disposal contract.
The City’s yard and wood waste disposal services bid was issued on August 11, 2020; two vendors responded, as summarized in the chart below:
On November 3, 2020, City Council approved contract PWD/200619 with D&G Solutions Group, LLC (“D&G”) for a five-year term ending November 3, 2025, in the amount of $1,436,989.
FINDINGS AND CONCLUSIONS:
On September 6, 2022, City Council approved a contract rate increase of $2.49 per cubic yard effective July 1, 2022, through November 3, 2025. This brought the total contract maximum limiting amount to $1,998,260.
To date, total expenditures under contract PWD/200619 have reached $1,940,969.14. Staff anticipates that an additional $250,000 will be necessary to cover expenditures through the end of the contract term. This will bring the total contract maximum limiting amount to $2,248,259.65. This increase is due to a busy 2024 hurricane season, which included three named storms that directly impacted Ocala (Debby, Helene, and Milton).
FISCAL IMPACT:
Funding for this increase is requested in the Fiscal Year 2025-26 in account 453-023-326-534-53-34010 in the amount of $250,000.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny