Submitted By: Rusella Bowes-Johnson
presenter
Presentation By: Sean Lanier
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Department: Water & Sewer
STAFF RECOMMENDATION (Motion Ready):
title
Approve agreement with Utility Metering Solutions, LLC. for the installation and integration of a fixed network metering system for the Water Resources Department in the estimated amount of $732,595
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
This project consists of the installation and integration of a fixed network metering system for the Water Resources Department. On 08/20/2019, City Council approved the National Meter & Automation agreement to supply the City of Ocala with Badger Meters to replace the failing Elster-Amco system.
To date approximately 26,800 new meters and 17,100 endpoints have been installed. Approximately 13,600 old meters still require replacement with more than half that are manually being read.
FINDINGS AND CONCLUSIONS:
• Utility Metering Solutions, LLC. (UMS) was the successful competitive bidder on 03/15/2021 with the City of Greeley, Colorado to construct and install a fixed network metering system. The term of the piggyback agreement between the City of Ocala and UMS is for a one-year period.
• The cost of this project is estimated at $732,595. The table below is a detailed breakdown of the services that will be provided by UMS.
• For City staff to exchange 10,592 radio frequency (RF) meters, it would take ten (10) dedicated employees solely focusing on this task for approximately 240 days. The Water Resources’ Central Lines Maintenance Division currently has 12 vacancies out of 25 positions. The in-house staff is not available to perform this work and perform their normal duties of repair and maintenance.
• Additionally, we currently have nine (9) temporary meter readers reading failing meters. If this contract is approved, it is projected that the department will save approximately $250,905.60 by eliminating the need for temporary workers.
• Staff recommends approval.
FISCAL IMPACT:
The Water Resources Department has sufficient funding in Fiscal Year 2022 in account string 455-030-300-533-53-46010.
PROCUREMENT REVIEW:
The use of the piggyback contract is in compliance with City policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, Robert W. Batsel, Jr.
ALTERNATIVE:
Deny
Approve
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