Submitted By: TJ Fulmer
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Presentation By: Darren Park
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Department: Public Works
FORMAL TITLE:
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Fourth Amendment to agreement with Wear Gloves, Inc. for the final one-year renewal term of the contract for annual litter control and drain inlet surface cleaning services in the amount of $539,682
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Public Works Department has ongoing staffing needs for litter control. Wear Gloves, Inc. (Wear Gloves), a community non-profit organization, has provided litter control for the City since September 6, 2019.
On February 15, 2022, the City Council approved additional expenditures under the contract to cover additional hours to meet the growing demands for litter control.
In 2022, Public Works sought a procurement exemption that would allow the City to continue using Wear Gloves to provide litter control services without issuing a competitive solicitation, because Wear Gloves has provided efficient, cost-effective specialty services to the City over the prior three years. The City Contracting Officer granted the exemption after considering the limited number of entities that provide litter control services and the City's benefit from such services.
On June 7, 2022, the City Council awarded a contract (Contract No. PWD/220178) to Wear Gloves for the provision of litter control, landscape maintenance, and miscellaneous services for a three-year term from August 1, 2022, through July 31, 2025. The contract included the option for two additional one-year renewal periods.
On June 20, 2023, the City Council approved the First Amendment to PWD/220178 to expand the scope of services to include stormwater drain and inlet surface cleaning services and increase the hourly rate of compensation from $11 to $16 through the end of the initial term.
On February 11, 2025, Assistant City Manager Ken Whitehead approved the Second Amendment to PWD/220178, which further amended the scope of services to include additional litter services, expansion of service locations, and increased expenditures for the same.
On August 5, 2025, the City Council approved the Third Amendment to PWD/220178.
FINDINGS AND CONCLUSIONS:
Wear Gloves has requested a rate increase due to rising labor, insurance, and maintenance expenses. The City would like to add 40 cumulative hours per week to litter control at the City’s eight recycling drop-off locations. The request has been evaluated by staff and deemed reasonable. Under the current contract, Wear Gloves is paid $8,336 per week, which consists of $6,128 per week for litter control and $2,208 per week for drain and inlet surface cleaning ($16 per hour multiplied by 383 cumulative hours for litter control and 138 cumulative hours for drain and inlet surface cleaning). The proposed amount to be paid is $10,378.50 per week, consisting of $7,825.50 per week for litter control and $2,553 per week for drain and inlet surface cleaning ($18.50 per hour multiplied by 423 cumulative hours for litter control and 138 cumulative hours for drain and inlet surface cleaning).
On June 12, 2026, another procurement exception was sought and approved. The department provided documentation supporting the requested price increase and has determined the increased price falls within the department’s budget. Benchmarking documentation was provided to demonstrate that it is still best value to continue this contract with Wear Gloves.
Staff recommends approval of the Fourth Amendment to the agreement for the second and final one-year renewal with Wear Gloves, from August 1, 2026, through July 31, 2027.
FISCAL IMPACT:
Funding for this contract has been budgeted for Fiscal Year 2025-26 in account 453-023-326-534-53-34010 in the amount of $70,429.50 and account 158-023-430-538-53-34010 in the amount of $22,977; and has been budgeted for Fiscal Year 2026-27 in account 453-023-326-534-53-34010 in the amount of $336,496.50 and in account 158-023-430-538-53-34010 in the amount of $109,779.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny