Submitted By: Tammi Haslam
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Presentation By: Tammi Haslam
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Department: Budget
STAFF RECOMMENDATION (Motion Ready):
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Approve award of the Agreement for Fire Fee Assessment Study for the Fiscal Year 2023-2024 update to Alfred Benesch & Company in an amount not to exceed $59,590
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala implemented a fire assessment program in FY2021 to support its fire rescue services. The assessment program structure was refined in FY2022 to provide a more equitable rate schedule. At this time, the City is interested in updating the study.
FINDINGS AND CONCLUSIONS:
On January 3, 2023 a policy exception request was approved by the Contracting Officer as best approach and best value for these services. Benesch (formerly Tindale Oliver) and Susan Schoettle-Gumm have extensive understanding of fire operations funding options and associated legal requirements and limitations, which enables providing the scope of services in which the City is interested.
The tasks to be completed as part of the update to the study include the following:
• Task 1 - Background Review and Kickoff Meeting
• Task 2 - Technical Study
o Task 2a - Analysis of Budget Information
o Task 2b - Analysis of Service Demand Using Proposed Methodology
o Task 2c - Calculation of Development Units
o Task2d - Calculation of Rates, Revenue Requirements, and Rate Calculator
• Task 3 - Review of Legal Sufficiency and Development of Technical Report
• Task 4 Implementation Assistance
FISCAL IMPACT:
$40,000 was budgeted in FY23 in account 001-019-019-522-52-31010. Supplemental funding totaling $19,590 is requested to be transferred from the General Fund Reserve for Contingencies account on an accompanying budget resolution provided on the consent portion of this agenda.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Table
• Deny
• Provide alternate direction