Submitted By: Joshua Sasso
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Presentation By: Joshua Sasso
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Department: Police
STAFF RECOMMENDATION (Motion Ready):
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Approve additional expenditures under the contract with Morse Communications for physical security expenditures with an increased aggregate expenditure of $120,480
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala utilizes Morse Communications as a standard for physical security products such as gate readers, surveillance cameras, badge access door latches, etc. This vendor has worked with the city for over 10 years, assisting with physical security services.
FINDINGS AND CONCLUSIONS:
In January 2022, Morse Communications was approved to supply standardized equipment and software related to the City’s physical security infrastructure, citywide. Identification of certain information relating to the City’s critical infrastructure is confidential and exempt from disclosure under section 119.07(1) and s. 24(a), Art. I of the State Constitution by section 119.0725, Florida Statutes. Disclosure of such information could facilitate unauthorized access to or unauthorized modification, disclosure, or destruction of Information Technology Resources.
Morse Communications has extended to the City of Ocala a 'Most Favored Nations' pricing guarantee, thereby ensuring that the City has secured the most advantageous pricing available for the acquisition of this essential physical security equipment.
OPD established Contract Number OPD/240390 to track expenditures for physical security equipment purchases from Morse Communications. To date, expenditures have totaled $48,719.77. OPD staff anticipates that an additional $70,000 will be needed to cover physical security equipment purchases through the end of the contract term, September 30, 2024, bringing the aggregate expenditure under Contract Number OPD/240390 to $120,480. Line-item pricing under the contract will remain the same.
FISCAL IMPACT:
The Police department, in Fiscal Year 2023-24, budgeted for all software, hardware, and services. The accounts utilized will be 001-018-214-521-52-52060 in the amount of $63,070 and 001-018-852-521-52-34010 in the amount of $7,410.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The terms and conditions in the City’s purchase order will govern this purchase.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny