Submitted By: Hector Colon
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Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve Second Amendment to the Services Agreement for Water Resources Improvement Projects with Miller Pipeline, LLC with a revised aggregate expenditure amount not to exceed $8,000,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
First Amendment to Agreement approved by City Council: 5/16/23
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BACKGROUND:
On November 30, 2022, City Council approved the award of a two-year contract for the provision of construction services for the City’s Water Resources Improvement Projects (WRIP), Contract No. CIP/220762, to Miller Pipeline, LLC (Miller Pipeline) with an original aggregate expenditure amount of $4,000,000. Contract No. CIP/220762 will run for an initial two-year term commencing January 9, 2023, and continuing through January 8, 2025. The contract offers two additional one-year renewal terms.
On April 7, 2023, the City’s Water Resources and Engineering Department sought a procurement exception to allow the department to utilize Contract No. CIP/220762 for the completion of WRIP projects under Florida Department of Environmental Protection (FDEP) Grant Agreement No. WG093. After verifying FDEP approval to procure grant funded services via an alternative procurement method, the City’s Procurement and Contracting Officer granted the requested exception. On May 16, 2023, City Council approved the First Amendment to the Services Agreement to effectuate the exception, incorporate required FDEP contract provisions, and increase the aggregate contract expenditure to $7,500,000.
FINDINGS AND CONCLUSIONS:
To date, the Water Resources and Engineering Department (WRS) has expended $5,916,434.29 under Contract No. CIP/220762 and the remaining $1,583,565.71 has been allocated to projects. WRS staff anticipates that an additional $500,000 is necessary to cover unanticipated projects and/or emergencies through the end of the initial contract term. This Second Amendment will increase the aggregate expenditure amount to $8,000,000.
FISCAL IMPACT:
This request amends the agreement to increase the “not to exceed” amount of the contract by $500,000. The contract is funded through multiple accounts on an as-needed basis. Additional expenditures will be applied to accounts with adequate budgets.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Second Amendment will be reviewed by City Attorney William E. Sexton, for form and legality.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny