Submitted By: John King
presenter
Presentation By: John King
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Department: Fleet
STAFF RECOMMENDATION (Motion Ready):
title
Approve the use of multiple cooperative purchasing agreements for the purchase of 22 vehicles for the Electric and Public Works Departments in an amount not to exceed $2,533,689
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
Fleet is requesting the purchase of replacement vehicles and equipment that have exceeded their useful life. This purchase is being requested in advance of the fiscal year 2023-2024 budget to take advantage of current-year pricing. The recommended purchases are listed in the table below:
|
Priority |
FY 2023-2024 Vehicle/Equipment |
Department |
Amount |
Contract |
|
1 |
Chevrolet 2500HD Crew Cab 4WD (Qty 2) |
ELE |
$ 119,822 |
SOURCEWELL 091521-NAF |
|
2 |
Full-Size SUV |
ELE |
$ 55,761 |
SOURCEWELL 091521-NAF |
|
3 |
Ford F550 w/ Bucket |
ELE |
$ 225,889 |
SOURCEWELL 110421-ALT |
|
4 |
International Bucket Truck 55' |
ELE |
$ 393,890 |
SOURCEWELL 110421-ALT |
|
5 |
John Deere Loader 304G |
PWD/Comm |
$ 116,840 |
SOURCEWELL 011723-JD |
|
6 |
Front Loader (Qty 2) |
PWD/Comm |
$ 700,856 |
FSA22-VEH20 |
|
7 |
Route Assist Grapple Loader |
PWD/Res |
$ 244,190 |
FSA22-VEH20 |
|
8 |
International Dump 18 Yd |
PWD/Streets |
$ 160,794 |
FSA22-VEH20 |
|
9 |
John Deere Z-Turn Z930M (Qty 2) |
PWD/Streets |
$ 22,478 |
FL STATE 25101900-21STC |
|
10 |
International Dump 18 Yd |
PWD/Strmwtr |
$ 160,794 |
FSA22-VEH20 |
|
11 |
F550 w/Dump |
PWD/Strmwtr |
$ 97,500 |
SOURCEWELL 091521-NAF |
|
12 |
John Deere Z-Turn Z930M (Qty 2) |
PWD/Strmwtr |
$ 22,478 |
FL STATE 25101900-21STC |
|
13 |
Godwin Pump (Qty 2) |
PWD/Strmwtr |
$ 110,214 |
FSA20-EQU18 |
|
14 |
Chevrolet Pickup Ext Cab |
PWD/Strmwtr |
$ 57,887 |
SOURCEWELL 091521-NAF |
|
15 |
Solartech Messenger II (Qty 3) |
PWD/ Traffic |
$ 44,286 |
GSA GS-07F-5946P |
|
|
|
|
$ 2,533,689 |
|
FINDINGS AND CONCLUSIONS:
Widespread commodity shortages and price increases continue to disrupt the automotive industry causing decreased production and longer lead times. The requested early purchases will save approximately $193,700 from the projected 2024 cost increases and reduce delivery time.
As a political subdivision of the state of Florida, the City of Ocala qualifies as an eligible user of each of the cooperative purchasing agreements that will be utilized to procure these vehicles and equipment, namely:
a. Sourcewell Cooperative Purchasing Agreement 091521-NAF for National Auto Fleet Group Cars, Trucks, Vans, SUVs, Cab Chassis, and Other Vehicles (Contract Term Expiration: November 8, 2025);
b. Sourcewell Cooperative Purchasing Agreement 110421-ALT for Altec Industries Digger Derricks, Bucket Trucks, and Utility Equipment (Contract Term Expiration: December 27, 2025);
c. Sourcewell Cooperative Purchasing Agreement 011723-JDC for Heavy Construction Equipment (Contract Term Expiration: April 14, 2027);
d. Florida Sheriff’s Association Cooperative Purchasing Agreement FSA22-VEH20 for Heavy Trucks & Buses (Contract Term Expiration: September 30, 2023); and
e. Florida Sheriff’s Association Cooperative Purchasing Agreement FSA20-EQU18.0 for Heavy Equipment (Contract Term Expiration: September 30, 2023);
f. General Services Administration - Federal Supply Service Supply Schedule for Sports, Promotional, Outdoor, Recreation, Trophies and Signs/Signs and Safety Zone Products - GS-07F-5946P (Contract Term Expiration: August 14, 2024); and
g. Florida Department of Management Services State Term Contract 25101900-21-STC for Agriculture and Lawn Equipment (Contract Term Expiration: December 31, 2023).
Cooperative purchasing programs are comprised of member cities, counties, and other public agencies nationwide who aggregate their members’ purchasing power to achieve greater volume discounts. The underlying solicitations for each of the foregoing cooperative purchasing agreements have been evaluated and determined by the City’s Procurement Department to be cost-effective and to afford best value.
Staff recommends approval of the use of Sourcewell Cooperative Purchasing Agreements 091521-NAF, 110421-ALT, and 011723-JDC; Florida Sheriff’s Association Cooperative Purchasing Agreements FSA22-VEH20 and FSA20-EQU18.0; General Services Administration Contract No. GS-07F-5946P; and Florida Department of Management Services Contract No. 25101900-21-STC for the purchase of vehicles and equipment for FY2023/2024.
FISCAL IMPACT:
Funding for these purchases will be transferred from the reserve for contingency and made available in the respective departments’ machinery and equipment accounts as noted in the table below.
|
Account |
Description |
Amount |
|
109-023-602-541-66-64010 |
Transportation - Machinery & Equipment |
$ 227,558 |
|
158-023-602-538-66-64010 |
Stormwater - Machinery & Equipment |
$ 448,873 |
|
453-023-602-534-66-64010 |
Sanitation - Machinery & Equipment |
$ 1,061,886 |
|
457-032-602-531-66-64010 |
Electric - Machinery & Equipment |
$ 795,372 |
An accompanying Budget Resolution has been placed on the Consent portion of this agenda for the foregoing transfers.
PROCUREMENT REVIEW:
Procurements made via direct purchase from competitively solicited cooperative contracts with approved agencies are in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The City’s standard and approved Purchase Order terms and conditions will be utilized for these procurements.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny