Submitted By: Christopher Ramos
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Presentation By: Christopher Ramos
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Department: Information Technology
FORMAL TITLE:
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Purchase data backup system from Dell Technologies with an estimated expenditure of $112,015
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Information Technology Department relies on backup software and storage infrastructure as critical operational assets. On December 27, 2019, the IT Department implemented a data backup appliance to safeguard the City’s critical systems and defend against ransomware cyberattacks. However, the underlying hardware is approaching end of life and will no longer be supported.
FINDINGS AND CONCLUSIONS:
After seven years of use, the backup system has reached the end of its effective service life, no longer meets the City's capacity and performance needs, and must be replaced. Replacing the current data backup system with a modern, higher-capacity appliance is essential to maintain reliability, scalability, and compliance with data protection requirements.
As a political subdivision of the state of Florida, the City of Ocala qualifies as an eligible user of Florida Department of Management Services Alternate Contract Source Agreement 43210000-23-NASPO-ACS for Computer Equipment, Peripherals (Contract Term Expiration: July 30, 2027). Cooperative purchasing programs comprise member cities, counties, and other public agencies nationwide that aggregate their members’ purchasing power to achieve greater volume discounts. The underlying solicitation has been evaluated and determined by the City’s Procurement Department to be cost-effective and to afford best value.
Staff recommends approval to use the State of Florida ACS Agreement 43210000-23-NASPO-ACS to purchase the equipment identified above for Fiscal Year 2026-27.
FISCAL IMPACT:
Funds for this purchase are budgeted/encumbered in account 001-035-603-516-66-64010 and will be tracked under Munis Contract No. 261121.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
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• Deny