Submitted By: Jimmy Lopez
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Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve award of contract with All Webbs Enterprises, Inc., for the construction of two Upper Floridan Aquifer Wells at Water Treatment Plant No. 2 with a bid of $1,117,700 plus a 10 percent contingency of $111,770 and the cost of nine alternate bid items equaling $250,000 for a total expenditure of $1,479,470
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
Bid released to the public: 1/22/2025: Newspaper ad published 1/24/2025
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BACKGROUND:
This Project consists of drilling two (2) 24-inch diameter Upper Floridan Aquifer Wells. These wells (No. 11 and No. 12) will be located at the future Water Treatment Plant No. 2 (WTP#2) site for redundancy in our water availability throughout the City of Ocala (City). WTP# 2 is located at 3744 South Pine Avenue.
This Project is partially funded by cost-share agreement No. 37150, approved by Council on September 28, 2021, between the City and St. Johns River Water Management District for the Lower Floridan Aquifer Conversion Phase 3 Project.
FINDINGS AND CONCLUSIONS:
On January 22, 2025, the City of Ocala issued Invitation to Bid (ITB) No. ENG/250268 for Well Drilling at Water Treatment Plant No.2 - Upper Floridan Aquifer Well No. 11 and No. 12. On February 27, 2025, two bids were received on a unit price basis as follows:
All Webbs Enterprises, Inc. (All Webbs), was found to be the lowest responsible and responsive bidder, with a total bid of $1,117,700. Staff requests a 10 percent contingency of $111,770 to allow the City Engineer to issue change orders to cover unforeseen conditions and other conflicts that may arise during construction, as well as an additional $250,000 to cover the cost of nine alternate bid items (these alternate bid items include well abandonment/grout filling and modifications to 9 wells). With the contingency and alternate bid items, the total Project budget shall not exceed $1,479,470.
Staff recommends awarding the contract for the construction of Wells No. 11 and No. 12 to All Webbs Enterprises, Inc.
FISCAL IMPACT:
FY2024-25 St. Johns River Water Management 308-050-335-533-69-65010 $344,425
FY2024-25 City of Ocala Match 308-030-335-533-69-65010 $1,135,045
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny