Submitted By: Paul Constable
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Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve a two-year contract with C.W. Roberts Contracting, Inc. for the Transportation Rehabilitation Improvement Program with an aggregate expenditure not to exceed $5,000,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
Bid released to public: 2/23/2023 Newspaper ad posted: 2/28/2023
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BACKGROUND:
This is a two-year contract with the possibility of two, one-year renewals for the reconstruction, rehabilitation, and resurfacing of paved streets and roads as identified by the City’s Engineering Department for the Transportation Rehabilitation and Improvement Program (TRIP). The three types of rehabilitation utilized in the contract are reclamation, mill and pave, and overlay.
The scope for this contract includes but is not limited to: the removal and replacement of asphalt; concrete sidewalks; curb; asphalt stripping; asphalt milling; asphalt reclaiming; and all other facets that are included within the contract for the resurfacing and construction of roads and other projects that are assigned to the program.
Contract work is broken up into individual projects with purchase orders issued against the contract for each project throughout the contract period. The total amount to be spent on the contract is not expected to exceed $5,000,000 over the two-year period of the contract.
FINDINGS AND CONCLUSIONS:
On February 23, 2023, the City of Ocala issued an ITB CIP/230266 for the Transportation Rehabilitation Improvement Program. One bid was received on March 30, 2023. Bids were requested and received on a line-item price basis, then sample projects were used with submitted unit prices to determine low bid as follows:
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Bidder Name & Office Location |
Total Bid Amount |
|
C.W. Roberts Contracting, Inc. |
$738,265.36 |
|
Wildwood, FL. |
|
C.W. Roberts Contracting, Inc. was the only bidder. This contractor has completed similar projects in the last five years for the City of Ocala and their experience is well documented. They currently hold the expiring TRIP contract and the new pricing that was submitted with their bid falls in line with the 24% increase on contract pricing that Florida Department of Transpiration has experienced over the last year. Engineering recommends the approval of this contract.
FISCAL IMPACT:
Funding is available for FY2023 in G/L 091-020-255-541-54-46010 in the amount of $50,000 and 120-020-255-541-54-46010 in the amount of $1,500,000. Additional budgeted funds will be appropriated in the upcoming fiscal year as needed.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny