Submitted By: Christina Guy
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Presentation By: Liza Warmuth
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Department: Fleet
FORMAL TITLE:
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Utilization of Sourcewell cooperative purchasing agreement with East Coast Emergency, Inc. for the purchase of emergency audio/visual warning devices with an aggregate expenditure of $300,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala's patrol and response vehicles require specialized emergency audio/visual warning equipment. Whelen Engineering Co. (Whelen) manufactures high-performance emergency warning equipment for the City's fleet vehicles, providing superior quality, cost-effectiveness, availability, and warranty.
Whelen products, manufactured in the USA, meet the standards set by the American National Standards Institute (ANSI) and the International Safety Equipment Association (ISEA) for reflectivity, lumens, and durability. Whelen-brand emergency equipment was standardized by the City’s Procurement and Contracting Officer on April 16, 2024.
FINDINGS AND CONCLUSIONS:
Fleet will purchase emergency warning equipment directly from East Coast Emergency, Inc., a master distributor for Whelen, utilizing Sourcewell Contract No. 090122-WHL. These commodities were competitively solicited by Sourcewell, a Minnesota agency and service cooperative, and the solicitation documents have been evaluated and determined by the City’s Procurement and Contracting Department to be cost-effective and to afford best value. Contract No. 090122-WHL will run for an initial term through November 7, 2026. Thereafter, it is eligible for one additional one-year renewal term upon written agreement.
Fleet staff will install the equipment in-house, following manufacturer specifications. Staff recommends approval.
FISCAL IMPACT:
Fiscal Year 2025-26 funding is available in the Fleet Machinery & Equipment accounts in various departments and will be allocated to the user department’s accounts to purchase audio/visual emergency lighting for City vehicles and equipment.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The City’s standard Purchase Order terms and conditions will govern the procurement of these goods.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny