Submitted By: Joshua Sasso
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Presentation By: Joshua Sasso
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Department: Police
STAFF RECOMMENDATION (Motion Ready):
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Approve continued use of the State of Florida’s alternative source agreement with Motorola Solutions, Inc. for citywide purchases of radio equipment and consumables with an increased estimated aggregate contract value of $207,782
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala has an ongoing need to purchase public safety communications products including portable and mobile radios and other related equipment. Over twenty-one (21) City departments utilize Motorola-brand radio equipment for various internal communication purposes, and our First Responders utilize this equipment to communicate with the 9-1-1 Communications Center. Motorola products have impeccable reliability and performance that City employees have come to trust.
As a political subdivision of the state of Florida, the City of Ocala qualifies as an eligible user of Florida Department of Management Services (“DMS”) alternate contract source (“ACS”) agreements under Rule 60A-1.001, Florida Administrative Code. ACS agreements have been competitively solicited by governmental agencies and evaluated and determined by the Florida Secretary of Management Services to be cost-effective and to afford best value.
The City of Ocala has utilized ACS Contract No. 43190000-22-NASPO-ACS for Public Safety Communications Products, Services, and Solutions since August 5, 2022. Contract 43190000-22-NASPO-ACS is effective through December 31, 2026 and has two (2) one-year renewal options available.
FINDINGS AND CONCLUSIONS:
Funding for ongoing purchases of net new equipment (i.e. microphones, radios, cable, and antennas) is budgeted in the utilizing departments’ respective expenditure accounts. Expenditures under Contract No. 43190000-22-NASPO-ACS will be tracked under Munis Contract No. OPD/240027 through the expiration of the contract. To date, purchases made under OPD/240027 have expended $48,296.16 of the original contract value of $50,000. Staff anticipates that an additional $157,782 will be necessary to cover anticipated expenditures for battery replacements, antennas, digital vehicle repeaters, and in-car radio system microphones for thirty (30) vehicles, inclusive of the required programming and accessories, as follows:
|
2025 |
Batteries |
$115,797 |
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2025 |
Accessories |
$11,985 |
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2026 |
Accessories |
$30,000 |
The purchased equipment will be maintained under the City’s Subscriber Services Agreement, Contract No. OPD/250290, with Tri-Co Communications, Inc.
FISCAL IMPACT:
Funding for this purchase was approved as part of the FY2025 budget using expenditure account 001-018-822-521-52-46010 and 001-086-860-529-52-46010. This purchase will be tracked by Munis contract number OPD/240027.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny