Submitted By: Payal Pandya
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Presentation By: Sean Lanier
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Department: Engineering
FORMAL TITLE:
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Task Work Order No. 4 with Tillman & Associates Engineering, LLC. for the provision of professional engineering services for the design of a permanent pump station for Drainage Retention Area 222 in the amount of $69,920 and increase the aggregate expenditure threshold by $75,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place.
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The project consists of engineering design of a permanent pump station adjacent to Drainage Retention Area (DRA) 222 to aid in the recovery of capacity in the DRA after storm events and mitigate historical flooding at the intersection of SE 44th Avenue and SE 13th Street.
The Engineering Department contacted Tillman & Associates Engineering, LLC for a proposal for the design of a permanent pump station adjacent to Drainage Retention Area (DRA) 222. Design services are being provided in accordance with the Agreement for Continuing Professional Engineering Services, (Contract No. ENG/220333) approved by the City Council on September 20, 2022, and renewed on August 19, 2025.
FINDINGS AND CONCLUSIONS:
The scope of this Task Work Order includes planning, design and permitting of a pump station which shall be prepared and submitted as a single, comprehensive set of construction plans and specifications, to be permitted and constructed as one phase.
On August 19, 2025, the City Council approved the first amendment to the Continuing Professional Engineering Services Agreement Contract No. ENG/220333 with Tillman & Associates Engineering, LLC., with an aggregate expenditure threshold of $150,000. The amended contract term begins on October 1, 2025, and expires on September 30, 2026.
Staff requests approval of Task Work Order No. 4 to allow Tillman & Associates, LLC to provide professional engineering services for the project and increase the aggregate expenditure threshold on Contract No. ENG/220333 by $75,000.00 to cover the cost of this Task Work Order.
FISCAL IMPACT:
Funding for this Task Work Order is available in account string 158-020-430-538-53-31010 in the amount of $69,920.
PROCUREMENT REVIEW:
These services were procured, and Task Work Order reviewed, in compliance with the City’s procurement policy.
LEGAL REVIEW:
The amended agreement has been reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny