Submitted By: Lafayetta Hodges / Susan Dobson
presenter
Presentation By: Michael Balken
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Department: Police
STAFF RECOMMENDATION (Motion Ready):
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Adopt Budget Resolution 2025-101 amending the Fiscal Year 2023-24 budget to appropriate funds from the Infrastructure Sales Surtax Reserve for Fund Balance account for software-related expenses in the amount of $39,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
During the previous fiscal year, the Ocala Police Department invested in essential software from Priority Dispatch to enhance operations during the construction of the communications center. The dispatch center utilizes this software to ensure proper standards are met. Due to the timing of the purchase and the subsequent fiscal year rollover, a portion of the budget allocated for this purpose was not carried forward. While the additional licenses and installation of the Priority Dispatch software have been implemented, we must meet financial obligations to the vendor. To maintain our financial commitments, we seek to transfer funds from the reserve account to cover the outstanding amount.
FINDINGS AND CONCLUSIONS:
The transfer of funds from the Reserve for Fund Balance account to the Software-Subscription Based (SBITA) account will be used to settle the outstanding software purchase.
FISCAL IMPACT:
The transfer of funds from 120-099-999-521-81-99999, the Reserve for Fund Balance account, to 120-018-835-521-52-52045, the Subscription-Based Information Technology Arrangement (SBITA) account, will be used to settle the outstanding balance on the software purchase.
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
N/A
ALTERNATIVE:
• Adopt with Changes
• Table
• Deny
BUDGET RESOLUTION 2025-101
A RESOLUTION AMENDING THE FISCAL YEAR 2023-2024 BUDGET TO APPROPRIATE FUNDS FROM THE INFRASTRUCTURE SALES SURTAX RESERVE FOR FUND BALANCE ACCOUNT FOR SOFTWARE RELATED EXPENSES IN THE AMOUNT OF $39,000
WHEREAS, the agency’s investment in essential software has enhanced operations and requires completion of payment to ensure successful implementation; and
WHEREAS, the agency’s funding allocation process revealed an opportunity to align available resources with outstanding obligations, ensuring a complete and accurate settlement of the software purchase; and
WHEREAS, the agency has identified available funds of $39,000 in the Infrastructure Sales Surtax Reserve for Fund Balance account to resolve the outstanding balance; and
WHEREAS, transferring these funds will ensure the agency meets its financial obligations and maintains its commitment to operational excellence.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2023-24 budget be amended as outlined below:
SOURCE:
120-099-999-521-81-99999 Reserve for Fund Balance ($39,000)
USE:
120-018-835-521-52-52045 S/Ware-Subscript Based (SBITA) $39,000
This resolution adopted this ______ day of ______________________, 2024.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Barry Mansfield
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager