Submitted By: James Haynes
presenter
Presentation By: James Haynes
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Department: Community Housing Services
FORMAL TITLE:
title
Budget Resolution 2027-107 to amend the Fiscal Year 2026-27 budget to accept and appropriate funds from the U.S. Department of Housing and Development for Marion County’s Continuum of Care Homeless Information System 2024-2025 Program Year Grant in the amount of $237,244
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Fiscally Sustainable
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Continuum of Care (CoC) Program promotes a community-wide commitment to ending homelessness and funds local governments' efforts to quickly house homeless individuals and families while minimizing the trauma and dislocation homelessness causes. CoC Program grant funds may be used for a range of eligible activities, including the Homeless Management Information System (HMIS).
On February 4, 2020, the City of Ocala (the City) and Marion County entered into an interlocal agreement to create the Ocala/Marion County Joint Office on Homelessness. The City later entered into a separate memorandum of understanding (MOU) with the FL-514 Ocala/Marion County CoC Board, allowing the City to serve as the lead agency and assume oversight of the HMIS and coordinated entry system. As the HMIS lead agency, the City would submit an HMIS grant application on behalf of, and in support of, the Ocala/Marion CoC.
FINDINGS AND CONCLUSIONS:
In response to the U.S. Department of Housing and Urban Development’s (HUD) Notice of Funding Opportunity for the Fiscal Year 2024 Continuum of Care (CoC) Competition Award, the City submitted a new project application for HMIS software and personnel for the benefit of the Ocala/Marion County CoC. City Manager Pete Lee was identified as the CoC Program's authorized certifying official.
On July 31, 2026, HUD awarded the City of Ocala CoC Program Project Grant No. FL1026L4H142401 in the amount of $237,244. These funds will cover the annual cost of Wellsky, the CoC’s HMIS software, its training site, and personnel expenses associated with managing the CoC’s Homeless Management Information System for the term October 1, 2026, through September 30, 2027. Staff recommends approval.
FISCAL IMPACT:
Source:
346-331-000-000-09-33161 HUD HMIS Grant $237,244
USE:
346-060-638-554-55-12020 Salaries & Wages - Genl Emp $134,447
346-060-638-554-55-21010 FICA Taxes $ 10,086
346-060-638-554-55-22012 Retirement - Gen Emp - DC $ 10,550
346-060-638-554-55-23010 Life & Health Insurance $ 31,337
346-060-638-554-55-23030 Long Term Disability $ 472
346-060-638-554-55-40010 Travel & Per Diem $ 2,537
346-060-638-554-55-41010 Communication Services $ 1,440
346-060-638-554-55-52010 Operating Supplies $ 500
346-060-638-554-55-52045 S/Ware-Subscript Based (SBITA) $ 40,975
346-060-638-554-55-52060 Mach & Equip $1000-$4999 $ 1,000
346-060-638-554-55-55010 Training $ 3,900
Total $237,244
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
N/A
ALTERNATIVE:
• Approve with Changes
• Table
• Deny
BUDGET RESOLUTION 2027-107
A RESOLUTION TO AMEND THE FISCAL YEAR 2026-27 BUDGET TO ACCEPT AND APPROPRIATE FUNDS FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR MARION COUNTY’S CONTINUUM OF CARE HOMELESS INFORMATION SYSTEM 2024-2025 PROGRAM YEAR GRANT IN THE AMOUNT OF $237,244
WHEREAS, on Feb. 4, 2020, the City entered an interlocal agreement with Marion County to create the Ocala/Marion County Joint Office on Homelessness; and
WHEREAS, the City entered into a separate Memorandum of Understanding with FL-514 Ocala/Marion County Continuum of Care (CoC) Board for the City to assume the duties and responsibilities of the Homeless Management Information System (HMIS) and Coordinated Entry System; and
WHEREAS, the U.S. Department of Housing and Urban Development awarded the Ocala-Marion County CoC an HMIS grant in the amount of $237,244 to support the HMIS program; and
WHEREAS, the CoC must provide a 25% match to the grant in either in-kind services or cash; and
WHEREAS, the City will use general fund salaries from Community Development Services as its matching funding.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2026-27 budget be amended as outlined below to appropriate funding as follows:
SOURCE:
346-331-000-000-09-33161 HUD HMIS Grant $237, 244
USE:
346-060-638-554-55-12020 Salaries & Wages - Genl Emp $134,447
346-060-638-554-55-21010 FICA Taxes $ 10,086
346-060-638-554-55-22012 Retirement - Gen Emp - DC $ 10,550
346-060-638-554-55-23010 Life & Health Insurance $ 31,337
346-060-638-554-55-23030 Long Term Disability $ 472
346-060-638-554-55-40010 Travel & Per Diem $ 2,537
346-060-638-554-55-41010 Communication Services $ 1,440
346-060-638-554-55-52010 Operating Supplies $ 500
346-060-638-554-55-52045 S/Ware-Subscript Based (SBITA) $ 40,975
346-060-638-554-55-52060 Mach & Equip $1000-$4999 $ 1,000
346-060-638-554-55-55010 Training $ 3,900
This resolution adopted this 3rd day of November 2026.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Ire J. Bethea Sr.
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager