Submitted By: Tye Chighizola
presenter
Presentation By: Tye Chighizola
end
Department: Growth Management
STAFF RECOMMENDATION (Motion Ready):
title
Approve one-year renewal with Oracle America, Inc. for the NetSuite hosting of GovSense software in the cloud for $213,052
end
OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Economic Hub
PROOF OF PUBLICATION:
N/A
body
BACKGROUND: On December 19, 2017, City Council approved five-year agreements with GovSense, LLC (“GovSense”) for the provision of the GovSense Land Management Software (the “system”) and Oracle America, Inc. (“Oracle”) for the provision of their NetSuite platform. The GovSense software includes planning, permitting, code enforcement, licensing, parking, and customer service modules. The GovSense system is built and hosted on Oracle’s NetSuite platform in the cloud. The existing Oracle contract expires on December 31, 2022.
The Growth Management Department supports the renewal with Oracle for one year. The annual cost will increase from $80,143 to $213,052 based on adding 50 additional licenses and operating all of the GovSense modules. The original contract with Oracle included a significant discount since we were not in full production with all the modules.
FINDINGS AND CONCLUSIONS: The Oracle hosting services are secure and offer great flexibility in providing important data to the user. During the next year, staff will be working with GovSense and Oracle on new long-term contracts.
FISCAL IMPACT: Staff has included a budget resolution on the consent portion of this agenda to address the difference between the previous amount and the new amount of $213,052. The funding will come from the Reserve for Building Fund balance (001-099-999-513-81-99170), which is approximately $3,825,832.
PROCUREMENT REVIEW: These services are in compliance with the City’s procurement policy.
LEGAL REVIEW: This Amendment will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with changes
• Table
• Deny