Submitted By: Marie Brooks
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Presentation By: Doug Peebles
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Department: Electric Utility
STAFF RECOMMENDATION (Motion Ready):
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Approve award to multiple vendors for the purchase of inventory items for Ocala Electric Utility’s Streetlight Conversion Project in the amount of $219,446
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable, Operational Excellence
PROOF OF PUBLICATION:
Invitation to Bid issue date: April 29, 2024
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BACKGROUND:
Inventory items are posted for public competition on the Advanced Utility Resource and Supply, Inc’s (AURSI) bidding website, www.aursi.com <http://www.aursi.com>, to obtain the lowest prices on material purchases.
FINDINGS AND CONCLUSIONS:
On April 29, 2024, the Utility Services Warehouse issued an invitation to bid (ITB) No. ELE/240673 via AURSI for materials that will be used for the Energy Efficiency and Conservation Block Grant awarded on March 26, 2024, to improve safety and increase the efficiency of streetlights.
Generally, awards are made based on the lowest responsive and responsible bidder in each category. In certain instances, to afford the City’s best value, awards are made to multiple vendors based on pricing and other stipulations. The two awarded vendors for the subject solicitation are summarized in the table below and include:
Staff recommends approval of the awards to both vendors in an amount not to exceed $219,445.80, as summarized above. These expenditures will be tracked under City Contract No.: WHS/240673.
FISCAL IMPACT:
Inventory items are purchased by the warehouse staff and will be accounted for in the account:
332-060-227-531-69-65010 - $132,740
457-141-000-000-41-14100 - $ 86,706
User department(s) will adhere to budgeted expenditures for items issued through the Utility Services Warehouse.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The City’s standard and approved purchase order terms and conditions shall govern this purchase. Any conflicting terms and conditions offered by the suppliers will be reviewed for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny