Submitted By: James Haynes
presenter
Presentation By: James Haynes
end
Department: Community Development Services
STAFF RECOMMENDATION (Motion Ready):
title
Ratify the signature of the City Manager on the 2023 U.S. Department of Housing and Urban Development Continuum of Care Program Funding Competition Grant Agreement for Homeless Management Information System software and personnel totaling $209,173
end
OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
The Continuum of Care (CoC) Program is designed, among other things, to promote community-wide commitment to the goal of ending homelessness and provide funding for efforts by local governments to quickly house homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities by homeless. CoC Program grant funds may be used for a range of eligible activities including paying for Homeless Management Information Systems (HMIS).
On February 4, 2020, the City of Ocala (“City”) and Marion County entered into an interlocal agreement for the creation of the Ocala/Marion County Joint Office on Homelessness. The City subsequently entered into a separate Memorandum of Understanding with the FL-514 Ocala/Marion County Continuum of Care Board to enable the City to serve as the Lead Agency and assume oversight of the duties and responsibilities of the HMIS and coordinated entry system. As the HMIS Lead Agency, the City would be responsible for submitting an HMIS grant application on behalf of and in support of the Ocala/Marion County Continuum of Care.
FINDINGS AND CONCLUSIONS:
On August 23, 2023, in response to the U.S. Department of Housing and Urban Development’s (HUD) Notice of Funding Opportunity for the FY2023 Continuum of Care (CoC) Competition Award, the City submitted a New Project Application for HMIS Software and Personnel for the benefit of the Ocala/Marion County Continuum of Care. City Manager, Pete Lee, was identified as the Authorized Certifying Official for the Continuum of Care Program.
On August 13, 2024, the City of Ocala was awarded HUD’s CoC Program Project Grant No. FL1026T4H142300 in the amount of $209,173. These funds will be utilized to fund the annual cost of Wellsky, the CoC’s HMIS software, its training site, and cover personnel expenses for an additional full-time employee and the existing HMIS Coordinator position for the term October 1, 2024, through September 30, 2025. The associated funds were made available for reimbursement on or around January 14, 2025.
The Grant Agreement was executed by Mr. Lee on August 20, 2024. Pursuant to transmittal instructions, the Grant Agreement was required to be executed by the individual identified as the Approving Official under the New Project Application. Transmittal instructions expressly prohibit signatories other than the individual previously identified.
In compliance with Council’s Resolution No. 2020-22, all contracts in excess of the City Manager’s limits of approval are to be brought to City Council for approval. This agenda item is intended to comply with that requirement.
FISCAL IMPACT:
Funding is being appropriated on an accompanying budget resolution.
Revenue Source:
346-331-000-000-09-33161 HUD HMIS Grant $209,173
Expenses:
346-060-638-554-55-12020 Salaries & Wages - Genl Emp $114,766
346-060-638-554-55-21010 FICA Taxes $ 8,791
346-060-638-554-55-22012 Retirement - Gen Emp - DC $ 9,904
346-060-638-554-55-23010 Life & Health Insurance $ 21,147
346-060-638-554-55-40010 Travel & Training $ 6,150
346-060-638-554-55-41010 Communication Svcs $ 1,440
346-060-638-554-55-52010 Operating Supplies $ 3,000
346-060-638-554-55-52045 S/Ware-Subscript Based (SBITA) $ 40,975
346-060-638-554-55-52060 Mach & Equip $1000-$4999 $ 3,000
Total $209,173
PROCUREMENT REVIEW:
The Grant Agreement has been reviewed by the Procurement and Contracting Officer in compliance with City policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved as to form and legality by City Attorney, William Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny