Submitted By: Marie Brooks
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Presentation By: Doug Peebles
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Department: Electric Utility
STAFF RECOMMENDATION (Motion Ready):
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Approve the purchase of inventory items for Ocala Electric Utility from multiple vendors in an amount not to exceed $1,218,980
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Invitation to Bid issue date: January 24, 2025
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BACKGROUND:
Inventory items are posted for public competition on the Advanced Utility Resource and Supply, Inc.’s (AURSI) bidding website, www.aursi.com <http://www.aursi.com>, to obtain the lowest prices on material purchases. Generally, awards are based on each category's lowest responsive and responsible bidder. In certain instances, awards are made to multiple vendors to afford the City's best value based on pricing and other conditions.
FINDINGS AND CONCLUSIONS:
On January 24, 2025, the Utility Services Warehouse issued Invitation to Bid (ITB) No.: ELE/250338 via AURSI for materials maintained in inventory at the warehouse for use in the day-to-day operations of Ocala Electric Utility.
The five awarded vendors for the subject solicitation are summarized in the table below and include:
Staff recommends approval of the awards to all five vendors in an amount not to exceed $1,218,980, as summarized above. These expenditures will be tracked under City Contract No.: ELE/250338
FISCAL IMPACT:
The Utility Services Warehouse purchases inventory items, which will be accounted for in account 457-141-000-000-41-14100. User department(s) will adhere to budgeted expenditures for items issued.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The City’s standard and approved Purchase Order terms and conditions shall govern this purchase. Any conflicting terms and conditions offered by the suppliers will be reviewed for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny